Transport Coordinator

Transport Coordinator

📍 Reading

💰 £35,000 – £40,000 per annum

🧾 Permanent

🏢 Fully time in the office

About the Role

We are hiring for a Transport Coordinator who will be working with an established and growing business operating across the events, TV and film sectors, providing temporary accommodation, welfare facilities and modular solutions for major events and productions across the UK.

This is a key role within the depot, responsible for coordinating the movement of equipment and units to and from customer sites, ensuring deliveries and collections are planned efficiently, cost-effectively and to the required service standards.

You will work closely with customers, project managers, the depot and operations teams, transport providers and subcontractors to ensure every deployment runs smoothly from initial planning through to final collection.

Key Responsibilities

• Coordinate the delivery and collection of equipment, units and welfare facilities across the UK.

• Plan transport requirements around customer schedules, event dates and project deadlines.

• Liaise with hauliers, drivers, subcontractors and transport providers to arrange suitable vehicles and movements.

• Coordinate delivery and collection schedules with the depot and project teams.

• Ensure transport bookings are accurate, cost-effective and completed within agreed timescales.

• Maintain clear and accurate transport schedules and documentation.

• Monitor deliveries and collections, resolving any issues or delays quickly.

• Communicate with customers and internal teams regarding delivery requirements and changes.

• Ensure drivers and subcontractors have the correct information and site requirements.

• Help maximise vehicle and fleet utilisation while keeping transport costs under control.

• Support the wider depot and operations team with day-to-day planning and coordination.

• Assist with resolving logistical issues and last-minute changes in a fast-moving environment.

• Ensure all transport activities are carried out safely and in line with company procedures and relevant legislation.

• Build strong working relationships with suppliers, hauliers and subcontractors.

• Support continuous improvement of transport and logistics processes.

About You

We are looking for someone with experience in transport coordination, logistics, fleet management, hire, events or a similar operational environment.

The ideal candidate will have:

• Previous experience in transport, logistics, fleet or operational coordination.

• Strong planning and organisational skills.

• Experience coordinating deliveries, collections or vehicle movements.

• Excellent communication skills and confidence dealing with customers, suppliers and subcontractors.

• Strong attention to detail and the ability to maintain accurate schedules and records.

• Good commercial awareness, particularly around transport costs and efficiency.

• The ability to prioritise and manage multiple jobs simultaneously.

• A practical, solutions-focused approach to problem solving.

• Good IT skills, including Microsoft Office.