Transport Executive

Job Description Transport Executive

Job Title: Transport Executive
Department: Logistics / Administration
Industry: Leather Manufacturing
Reporting To: Logistics / Admin Manager
Location: Factory / Manufacturing Unit

Job Summary

Responsible for managing the day-to-day transportation activities of the factory, including vehicle scheduling, raw material and finished-goods movement, driver coordination, route planning, documentation, and ensuring timely and cost-effective transportation.

Key Responsibilities

• Plan and coordinate daily transportation requirements for the factory.
• Arrange vehicles for raw materials, finished leather, accessories, and other goods.
• Coordinate with transporters, drivers, suppliers, production, stores, and dispatch teams.
• Prepare daily vehicle schedules and allocate vehicles according to requirements.
• Monitor vehicle movement and ensure timely pickup and delivery.
• Maintain records of vehicle trips, fuel, mileage, loading/unloading, and delivery details.
• Verify transport bills, driver expenses, freight charges, and supporting documents.
• Coordinate loading and unloading activities and ensure proper documentation.
• Track vehicle breakdowns, delays, accidents, and other transport-related issues.
• Ensure vehicles and drivers comply with applicable safety and legal requirements.
• Maintain transporter/vendor records and support rate negotiations.
• Monitor transportation costs and identify opportunities for cost reduction.
• Ensure delivery challans, invoices, e-way bills, LR/consignment notes, and other documents are properly maintained.
• Prepare daily/weekly/monthly transport reports for management.
• Handle customer/supplier transportation-related queries and resolve delivery issues.
• Support factory administration and logistics activities as required.

Required Skills

• Good knowledge of transport and logistics operations.
• Strong coordination and communication skills.
• Good knowledge of MS Excel and basic computer applications.
• Ability to maintain transport records and prepare reports.
• Good negotiation and vendor-management skills.
• Ability to handle multiple vehicles and urgent transportation requirements.
• Problem-solving ability and willingness to work in a factory environment.

Qualification & Experience

• Education: Graduate / Diploma in Logistics, Supply Chain, Transport Management, or a related field.
• Experience: 2–5 years in transport/logistics operations, preferably in a manufacturing, leather, footwear, textile, or export factory.
• Knowledge of local routes and transporter networks will be an advantage.

Key Performance Indicators (KPIs)

• On-time vehicle availability and deliveries.
• Transportation cost control.
• Vehicle utilization.
• Accuracy of transport documentation.
• Reduction in delays and breakdown-related disruptions.
• Transporter performance and service quality.
• Compliance with safety and statutory requirements.