Transport Scheduler

Salary: $50,439.96 per year

How to Apply:

Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements:

• A high school diploma or its equivalent.
• One (1) year of experience in a receptionist or administrative assistant role.
• An equivalent combination of education and experience may be substituted.

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screening must be completed within 48 hours of acceptance of the conditional offer of employment.

Position Summary:

Reporting to the Communications and Transportation Manager, the incumbent maintains organizational efficiency, ensuring tasks, appointments, and projects are executed smoothly and timely and resident transportation needs are met.

Overview:

Duties:

• Schedules and confirms resident transportation, ensuring all parties are informed of changes or updates.
• Maintains confidentiality of protected health information, including verbal, written, and electronic communications.
• Assesses project or task duration, allocate staff or resources, and prioritize urgent needs.
• Tracks progress against schedules, identify deviations, and implement corrective actions as needed.
• Notifies relevant stakeholders of schedule changes, resolve conflicts, and provide reminders for upcoming tasks or appointments.
• Maintains accurate records, update databases or Electronic Health Records (EHR) and/or Electronic Medical Records (EMS) systems; handles phone call and email inquiries.
• Ensures schedules meet legal, safety, or organizational standards and generate reports on efficiency and resource utilization.
• Participates in all life safety and emergency drills and trainings.
• Performs other related duties as assigned or requested by the Communications and Tranposrtation Manager.

Knowledge, Skills, and Abilities

Knowledge of:

• General office practices and procedures.

Skill in:

• Microsoft Office Suite.
• Electronic Health Records (EHR)
• Electronic Medical Records Systems (EMS)
• Scheduling software

Ability to:

• Demonstrate organizational skills, attention to detail, and the ability to prioritize tasks.
• Communicate effectively, both orally and in writing, with staff, clients, and management.
• Sit for long periods of time throughout the workday.
• Assist in evacuation of residents during emergency situations.
• Maintain a positive attitude and the ability to work in stressful situations.
• Perform data entry.

Residency: Allegheny County within 1 year.

Veterans' Preference: Will be awarded to eligible candidates.

AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D