Transportation Administrative Assistant

Northland School Division is accepting applications for the position of Part-Time Transportation Administrative Assistant. The starting date for this position is October 12th, 2026. This is a 0.5 FTE position (8:30 a.m. to 12:00 p.m.), with flexibility required to work full days when operationally necessary, particularly when the Transportation Manager is away or additional departmental coverage is needed. You can learn more about what Northland School Division has to offer by visiting www.nsd61.ca/careers

The Transportation Administrative Assistant works closely with the Transportation Manager to support the day-to-day operations of the Division’s student transportation system. This position assists with student routing, transportation records, driver payroll and training, and provides administrative and operational support to bus drivers, schools, families, and the Transportation Department. The successful candidate will be organized, dependable, comfortable with technology, and able to effectively manage changing priorities in a busy environment.

Major responsibilities include:

● Route students and maintain accurate route, bus stop, student list, and transportation information.

● Work with schools and families to obtain accurate student and address information.

● Prepare bus driver payroll information, expense claims, and supporting documentation.

● Coordinate driver training and assist with driver recruitment and onboarding.

● Maintain accurate driver, training, student transportation, and departmental records and files.

● Answer inquiries and support bus drivers with routes, students, documentation, procedures, and departmental requirements.

● Communicate with drivers, contractors, schools, families, service providers, and other stakeholders; assist with route changes, driver absences, and routine operational matters.

● Act on behalf of the Transportation Manager during their absence, escalating significant issues as appropriate.

Qualifications and Requirements:

● Administrative experience, preferably in transportation, education, logistics, dispatch, or a related environment.

● Strong organization, accuracy, attention to detail, confidentiality, communication skills, and the ability to manage changing priorities.

● Proficiency with Google Workspace, Microsoft Windows, and Microsoft Office, particularly Word and Excel.

● Strong computer skills; experience with TransFinder or other student transportation/routing software is an asset.

● Experience preparing payroll information, expense claims, or similar administrative documentation is an asset.

● Ability to work independently, exercise sound judgment, and make routine operational decisions.

● Familiarity with applicable school bus and commercial transportation legislation, regulations, and standards is considered an asset.

Interested applicants are asked to submit a resume including the names of three (3) employer references by October 9th, 2026 to: Human Resources Department, Northland School Division. All applications must be emailed to [email protected]. We thank all applicants for submitting applications. However, only candidates selected for interviews will be contacted. Additionally, please note that selected candidates will be required to provide a criminal record and a child intervention check as part of the application process.

Pay: $22,383.00-$32,468.50 per year

Benefits:

• Dental care
• Extended health care
• Vision care

Work Location: In person