Travel Admin Associate

Responsibilities:

• Coordinate and process travel arrangements, including local flight and hotel bookings based on approved travel requests.
• Arrange and schedule service vehicles, airport transfers, and transportation requirements for employees traveling for business purposes.
• Coordinate with airlines, hotels, transportation providers, and other local suppliers to secure and manage bookings.
• Monitor travel schedules, booking confirmations, cancellations, changes, and other travel-related requirements.
• Assist employees with travel-related inquiries and provide timely updates on their itineraries and transportation arrangements.
• Ensure all travel arrangements comply with company policies, approved budgets, and authorization procedures.
• Maintain accurate and organized records of travel requests, bookings, itineraries, and supporting documents.
• Monitor travel-related expenses and invoices and coordinate with Finance for proper processing and reconciliation.
• Prepare travel and transportation reports and monitor booking utilization and expenses.
• Handle other administrative and coordination tasks related to employee travel and service vehicle requirements.

Qualifications:

• Bachelor's degree in Business Administration, Hospitality Management, Tourism, or a related field.
• Preferably with experience in travel coordination, administrative support, transportation coordination, or corporate travel.
• Strong organizational and coordination skills with keen attention to detail.
• Good communication and customer service skills.
• Able to manage multiple requests, last-minute changes, and urgent travel requirements.
• Proficient in Microsoft Office/Google Workspace and online booking platforms.
• Proactive, organized, and able to work with minimal supervision.