Travel and Expense Program Manager

The Travel & Expense Program Manager will own Rose Paving’s end-to-end travel, corporate card, and employee expense ecosystem. This role is responsible for ensuring that T&E policies, systems, workflows, automation, compliance, and user experience support our growing, national organization.

Responsibilities:

Corporate Card Program & Expense Management

• Serve as the primary administrator for Divvy and Concur, managing configurations, card issuance, limits, and assignments.

• Establish and maintain approval hierarchies and GL mapping to ensure timely submissions and accurate reporting.

• Conduct monthly compliance reviews and audits to monitor spending patterns and inactive cards.

• Coordinate with Accounts Payable for employee reimbursements and optimize rebate programs.

Travel Program & Governance

• Manage the lodging program and cultivate relationships with hotel and travel vendors.

• Standardize field lodging processes and improve booking compliance to reduce overall hotel spend.

• Develop and enforce enterprise-wide Travel & Expense and Corporate Card policies, including approval matrices and receipt requirements.

Systems, Automation & Analytics

• Design automated workflows between T&E platforms (Divvy, Concur, CLC) and internal systems.

• Provide monthly spend reporting and analytics on card utilization, vendor concentration, and savings initiatives.

• Drive continuous improvement by eliminating manual processes and evaluating new technological solutions.

Qualifications:

• Bachelor’s degree or equivalent professional experience in program leadership.

• 5+ years of experience administering T&E platforms (e.g., Concur, Divvy) and managing corporate card programs.

• Proven track record in T&E policy development and governance.

• An expertise in systems configuration and building automated workflows between platforms.

• Proficiency in Microsoft Excel and the broader Office suite.

• Strong analytical skills with a focus on spend reporting, data analytics, and process improvement.

• Strategic thinker capable of aligning T&E initiatives with broader business results.

• Excellent communication and presentation skills with the ability to influence cross-functional stakeholders.

• Proactive, organized multitasker able to thrive in a fast-paced environment with changing priorities.

• Ability to work effectively both independently and as a collaborative team member.