Travel Assistant

Job Description — Travel Assistant / Corporate Travel Coordinator

Hyper Stealth Technologies · New Delhi · October 2026

About the role

Hyper Stealth Technologies is hiring a Travel Assistant / Corporate Travel Coordinator to own end-to-end travel for the entire company domestic and international. Our teams travel frequently across the globe with a large and growing annual travel budget. This is a hands-on role: you will plan, book and manage every trip, and you will also think like a buyer identifying vendors, negotiating corporate rates and credit terms, and driving measurable savings on our travel budget.

Location: New Delhi (Mohan Cooperative Industrial Estate)

·  Type: Full-time ·  Reports to: Management

Key responsibilities

Travel coordination & management

•     Plan, book and manage all employee travel: flights, hotels, visas, airport transfers, trains and local transport for everyone from engineers on site visits to directors travelling internationally

•     Build complete itineraries and share them before departure; handle changes, cancellations and disruptions in real time, including outside office hours when a traveller is stuck

•     Coordinate visa applications, invitation letters, travel insurance and forex for international trips

•     Maintain a travel calendar and tracker so management always knows who is travelling, where and at what cost

Vendor identification & rate negotiation

•     Identify, evaluate and onboard travel vendors: corporate booking platforms/TMCs, airlines, hotel chains, cab services and visa agencies

•     Negotiate corporate fares, hotel contract rates, free-cancellation terms and credit periods of 30–45 days with vendors

•     Enrol the company in airline and hotel corporate programmes and keep those benefits active

•     Review vendor performance and renegotiate annually using our actual spend data

Cost control & reporting

•     Set and enforce a simple travel policy: advance-booking windows, fare classes, hotel caps and approvals

•     Ensure every booking carries the company GSTIN so GST input credit is captured on all tickets and hotel bills

•     Reconcile invoices, verify billing against bookings, and prepare a monthly travel spend report with savings achieved

•     Target measurable year-on-year savings on the travel budget

Who we are looking for

• 4–8 years of experience in the travel industry with a travel management company (TMC), corporate travel desk, airline or IATA agency; experience handling corporate accounts strongly preferred

• Proven track record of negotiating rates with airlines, hotels and travel vendors, and of delivering cost savings you can quantify

• Strong knowledge of international travel: visas, forex, travel insurance, and booking across time zones; familiarity with Europe and Türkiye routes is a plus

• Hands-on with booking tools and corporate platforms (GDS experience such as Amadeus/Galileo is a plus, not mandatory)

• Comfortable with Excel/Google Sheets for trackers, spend reports and reconciliation; understands GST on travel invoices

• Highly organised, detail-obsessed and responsive travel problems don't wait for Monday

• Fluent in English and Hindi; clear, professional communication with senior vendors and senior travellers alike

• Discreet and trustworthy you will handle passports, personal details and sensitive itineraries

What success looks like

• Within 90 days: all company travel routed through one platform/vendor set, with corporate credit terms in place and a live travel tracker

• Within 12 months: 10–15% reduction in per-trip cost versus current spend, full GST input credit captured, and zero missed trips due to booking or visa issues