Travel Coordinator

Job Title: Travel Coordinator

Company: Access Care Health LLC

Department: Operations / Logistics

Reports To: Operations Director / Logistics Director

Job Overview

Access Care Health LLC is seeking a detail-oriented Travel Coordinator to manage end-to-end business travel logistics for employees, contractors, and approved guests. You will serve as the primary point of contact for travel arrangements, ensuring cost-efficiency, policy compliance, and traveler safety.

Key Responsibilities

• Travel Request & Coordination: Receive and process travel requests from company leaders, gather personal information matching government IDs, research options, and present 2–3 suitable itineraries via Teams or email.
• Booking Management: Book flights, hotels, alternative lodgings (such as Airbnb), and rental cars using approved company cards and corporate preferred platforms (e.g., CLC, Expedia, Priceline).
• Cost Analysis & Budget Control: Prepare projected trip budgets and cost analyses for Finance approval, adhering strictly to expense guidelines.
• Active Support: Provide 24/7 emergency support for traveling staff, monitor itineraries for flight delays or cancellations, and manage immediate re-bookings.
• Data Management & Reporting: Record all travel details in Airtable, distribute confirmation receipts to key departments (Finance, Operations, Logistics), and assist travelers with post-trip expense reporting.
• Vendor & Account Management: Maintain relationships with preferred travel vendors and manage corporate portal credentials securely.

Qualifications & Requirements

• Experience: 2+ years of experience in corporate travel coordination, administrative support, or logistics coordination.
• Technical Skills: Proficiency with booking engines (Expedia, Google Flights, CLC lodging network), communication tools (Microsoft Teams), and database/workspace tools like Airtable.
• Core Competencies: Strong organizational abilities, high attention to detail, excellent cost-negotiation skills, and calm composure during emergency re-booking scenarios.
• Availability: Ability to provide flexible support for active travelers, including on-call emergency handling

Kindly submit your resume to [email protected], the file must be renamed as (YOUR NAME_TRAVEL COORDINATOR