Travel Coordinator

Messe Frankfurt Middle East is a trusted leader in the region’s B2B exhibition landscape, delivering impactful trade shows that shape industries and accelerate business growth. Based in Dubai, we are the regional arm of Messe Frankfurt GmbH one of the world’s largest and most respected exhibition organizers, with a legacy of excellence spanning over 800 years. Our global network, industry expertise, and commitment to innovation allow us to create powerful business platforms that connect suppliers, buyers, and thought leaders from around the world.

Our diverse and growing portfolio includes some of the Middle East’s most iconic trade fairs such as Intersec Global, Beautyworld Dubai, Automechanika Dubai, and Light + Intelligent Building Middle East. These events not only reflect the latest industry trends but also serve as launchpads for new products, partnerships, and ideas that shape the future of their respective sectors.

We are seeking an experienced and highly organised Travel Coordinator to join our People & Culture team at Messe Frankfurt Middle East. This role is responsible for coordinating travel arrangements across the business, supporting employees, exhibitors and partners with everything from flights and accommodation to visas and group travel for major events. You'll play an important role in ensuring travel runs smoothly, costs are managed effectively and employees receive a high level of service throughout their travel experience.

What You’ll Be Doing

• Coordinate end-to-end travel arrangements, including flights, hotels, visas, ground transportation and itineraries for employees, exhibitors and business partners.
• Manage travel logistics for major company events and group travel programmes, ensuring bookings, deadlines and communications are handled efficiently.
• Support the implementation and ongoing management of company travel policies and service level agreements, ensuring bookings comply with internal guidelines.
• Act as the main point of contact for employee travel enquiries, providing guidance, resolving issues and supporting last-minute changes.
• Build and maintain strong relationships with travel agencies, airlines, hotels and other service providers to ensure reliable service and cost-effective travel solutions.
• Coordinate visa applications and travel documentation, ensuring all requirements are met ahead of planned travel.
• Manage travel-related financial processes, including invoices, purchase orders, supplier payments, cost allocations and monthly reconciliations.
• Support the administration of SAP Concur and SAP S/4HANA travel processes, assisting employees with bookings, expenses and system-related queries.
• Maintain accurate travel records, booking trackers and expenditure reports, working closely with Finance and Procurement.
• Identify opportunities to improve travel processes, reduce costs and enhance the overall employee travel experience.

What You’ll Bring

• 2+ years' experience in travel coordination, corporate travel management or a related role within the travel industry.
• A bachelor's degree in Travel & Tourism, Hospitality Management or a related discipline.
• Strong knowledge of travel booking processes, airline reservations, accommodation arrangements and international travel requirements.
• Experience coordinating group travel, managing multiple bookings and handling complex travel itineraries.
• Good understanding of visa requirements, travel documentation, travel policies and regulations.
• Experience using SAP Concur, SAP S/4HANA or similar travel management systems would be advantageous.
• Strong Microsoft Office skills, particularly Excel, with the ability to maintain accurate records and manage financial reconciliations.
• Excellent communication and interpersonal skills, with a confident and service-focused approach.
• Strong organisational skills and attention to detail, with the ability to manage competing priorities and tight deadlines.
• A proactive and solutions-focused mindset, with the ability to remain calm under pressure and resolve unexpected travel challenges.
• Experience managing supplier relationships and negotiating cost-effective travel arrangements.

Why Join Us?

At Messe Frankfurt Middle East, you'll be part of a dynamic and collaborative team that values creativity, ambition and results. You'll have the opportunity to work across an exciting international exhibition portfolio, supporting colleagues and business partners across the region while playing an important role in delivering a seamless travel experience. This is a great opportunity to develop your career within a global organisation where your contribution makes a real difference.