Travel Desk & Office Administration Executive

Role & responsibilities

Travel desk -

* Manage end-to-end travel arrangements for employees and management.

* Coordinate domestic and international flight bookings as per approved travel requirements.

* Arrange hotel bookings, airport transfers, local transportation, and other travel-related services.

* Coordinate with travel agencies, airlines, hotels, cab vendors, and other service providers.

* Ensure travel bookings are made within approved budgets and company travel policies.

* Handle flight cancellations, rescheduling, refunds, and changes in travel plans.

* Coordinate visa, passport, travel insurance, and other travel documentation wherever required.

* ensure proper documentation for billing and reimbursement.

* Verify travel invoices and coordinate with Finance for timely payment processing.

Office Administration -

* Manage day-to-day office administration activities and ensure smooth office operations.

* Coordinate office housekeeping, security, pantry, maintenance, and other facility-related services.

* Monitor office supplies, stationery, pantry items, and other administrative requirements.

* Maintain adequate stock levels and coordinate procurement as required.

* Coordinate with vendors and service providers for routine and emergency requirements.

* Maintain records of AMC contracts, service agreements, bills, and administrative documents.

* Assist in organizing employee events, meetings, celebrations, and other office activities.

* Ensure proper maintenance and upkeep of office premises.

Preferred candidate profile

Graduate with 1-2 years of experience in corporate travel and office administration. The candidate should have strong coordination, communication, vendor management, negotiation, and organizational skills, with hands-on experience in travel bookings, transportation, hotel arrangements, travel documentation, office administration, invoice management, and MIS reporting. The ideal candidate should be proactive, service-oriented, detail-focused, and capable of handling multiple priorities and urgent requirements efficiently.