Travel Specialist

Role Summary

We are looking for a detail-oriented Travel Desk Management Executive to manage end-to-end corporate travel arrangements including visa processing, flight bookings (domestic & international), accommodation, and travel coordination for employees and management. The role requires strong coordination skills, vendor handling, and adherence to company travel policies.

Main Responsibilities

Travel Arrangements

• Book domestic & international flights as per business requirements and company travel policy

• Arrange hotel accommodations, airport transfers, and local transportation

• Handle urgent & last-minute travel changes, cancellations, and rescheduling

• Coordinate travel itineraries and share detailed travel plans with employees

Visa & Documentation

• Manage visa appointment scheduling and visa processing for multiple countries

• Prepare and verify documentation required for visa applications

• Coordinate with embassies, consultants, and travel agents

• Track visa status and maintain visa records database

Vendor & Cost Management

• Liaise with travel vendors, airlines, hotels, and travel partners

• Negotiate competitive rates and ensure cost optimization

• Maintain travel MIS and expense records

• Ensure compliance with approved travel budgets

Employee Support

• Assist employees with travel queries, insurance, forex, and documentation

• Provide travel advisories and guidelines

• Support senior management travel coordination

Compliance & Reporting

• Ensure adherence to company travel policy

• Maintain travel database and reports (monthly travel reports, visa tracker, cost analysis)

• Coordinate travel insurance and emergency assistance when required

Required Skills & Competencies

• Minimum of 5 Years of Experience in corporate travel coordination or travel agency operations

• PAN India Travel experience.

• Hands-on experience in visa appointment & visa processing (US/UK/Schengen preferred)

• Knowledge of GDS / booking portals (MakeMyTrip, Booking.com, etc.)

• Strong communication & coordination skills

• Ability to handle multiple travel requests simultaneously

• Good documentation and follow-up skills

• Proficiency in MS Excel & MS Office

• Experience range would be 5 to 10 Years.

Preferred Qualifications

• Graduate in any discipline (Hospitality/Travel & Tourism preferred)

• Experience in corporate office travel desks is an advantage

Key Attributes

• Detail oriented

• Quick problem solver

• Calm under pressure

• Strong follow-up & coordination ability.

Interested candidates can send their resume on [email protected]