Treasury Assistant

Job Summary

The Treasury Assistant supports the Treasury Manager in the day-to-day treasury operations of the company. The role is responsible for assisting in cash disbursement processes, check preparation, banking transactions, statutory remittances, and maintaining accurate financial records. The Treasury Assistant ensures that all treasury transactions are processed accurately, documented properly, and completed within established timelines while complying with company policies and regulatory requirements.

DUTIES AND RESPONSIBILITIES

• Cash & Store Collections: Count, verify, and secure daily cash inflows and physical store collections.
• Deposit Preparation: Gather, label, and prepare daily collections and deposit slips with bank and account details.
• Data Encoding: Input replaced, held, and returned checks into the accounting system.
• Escalation Awareness: Compare collections and immediately flag discrepancies to the involved store cashier.
• Bank Logistics: Disseminate daily collection deposits and payment checks to company messengers.
• Documentation Tracking: Collect deposit slip copies from messengers and log their originating source details.
• Account Maintenance: Fill out bank forms for annual account renewals across the group of companies.
• Routine Adherence: Strictly follow cash handling and petty cash standard operating procedures (SOPs).
• Complex Reconciliations: Manage complex, aged, or disputed credit card and client deposit reconciliations.
• Payment Verification: Confirm affiliates and client payments with store branches and verify credit card transactions via online banking.
• System Monitoring: Monitor accounts receivable, employee accountabilities, layaways, reservations, and consignments; Update and maintain AR status report in Excel.
• Discrepancy Investigation: Investigate root causes for unmatched credit card settlements and missing or delayed deposits.
• Liquidation Processing: Verify and process cash advance liquidations against corporate policy and official receipts
• Petty Cash Management: Independently manage, reconcile, and request replenishment for petty cash.
• Cross-Functional Follow-ups: Collaborate with Sales and clients to resolve overdue accounts and returned/held checks.
• Workflow Coordination: Coordinate with store managers and affiliates for timely submission of collection reports and deposit slips.
• Operational Continuity: Assist in maintaining smooth daily treasury workflows and provide operational support to the team as needed.

Technical Qualifications

• Education: Bachelor’s in Finance, Accountancy, or Business Administration.
• Experience: 1–2 years in Treasury, AR, or Credit & Collection.
• Excel Skills: Proficiency in managing data reports and trackers
• Financial Operations: Skilled in bank deposits, check clearing, and online transaction verification.

Core Competencies

• High Integrity: Absolute honesty and reliability in handling company cash and liquid assets.
• Attention to Detail: Meticulous accuracy in daily encoding, cash counting, and reconciliation.
• Attention to Detail: Meticulous accuracy in daily encoding, cash counting, and reconciliation.
• Result-Oriented: Ability to meet strict daily banking cut-offs and reporting deadlines.
• Resilience: Consistent focus and efficiency during repetitive, data-heavy tasks.