Treasury Associate

Job Purpose

The Treasury Associate supports the company's daily treasury operations by monitoring cash collections and deposits, preparing and releasing checks, maintaining disbursement records, processing bank documentation, and assisting with audit requirements. The role ensures accurate documentation, proper recordkeeping, and compliance with established treasury policies and procedures.

Key Responsibilities

A. Cash Monitoring & Reporting

• Maintain the Daily Cash Report to ensure that all collections are deposited intact.
• Monitor and document daily cash collections and deposits to ensure accuracy and completeness.
• Identify and report discrepancies in cash reports, collections, or deposit records to the Treasury Supervisor.
• Maintain accurate and updated treasury records and reports.

B. Check Preparation & Disbursement

• Prepare and facilitate the release of checks in accordance with approved payment documents and company procedures.
• Maintain and monitor check series to ensure proper tracking and accountability.
• Maintain the Check Disbursement Book and ensure that all transactions are accurately recorded.
• Prepare check and voucher cancellation documents when necessary, ensuring proper documentation and approvals.
• Ensure that check preparation and release are supported by complete and authorized documents.

C. Bank Documentation & Coordination

• Prepare and facilitate the processing of required bank documents.
• Maintain and organize files related to bank documentation and transactions.
• Ensure that bank records are complete, accurate, updated, and readily accessible when needed.
• Coordinate with banks and internal departments regarding banking requirements and documentation.
• Attend to corporate inquiries and banking-related requirements as necessary.

D. Audit Support & Documentation

• Prepare assigned year-end audit working papers and supporting schedules.
• Provide necessary documents and assistance to internal and external auditors during audit activities.
• Maintain complete and organized treasury records to support audit requirements.
• Assist in validating treasury transactions and resolving documentation discrepancies identified during audits.

E. Compliance & Internal Controls

• Follow established treasury policies, procedures, approval processes, and documentation standards.
• Ensure the proper safekeeping and confidentiality of financial and banking records.
• Report discrepancies, irregularities, or concerns involving cash, checks, bank transactions, or supporting documents to the appropriate supervisor.
• Support the implementation of treasury controls and improvements in documentation and recordkeeping.

F. Other Responsibilities

• Perform other treasury-related duties as assigned.
• And any duties that may be assigned from time to time.

Qualifications

A. Education

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

B. Work Experience

• Experience in treasury operations, check disbursements, cash monitoring, banking documentation, or related finance functions is an advantage.
• Fresh graduates may be considered, depending on the company's hiring requirements.

C. Skills & Competencies

• Basic knowledge of cash management, check preparation, and financial documentation.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and numerical accuracy.
• Good organizational, recordkeeping, and time-management skills.
• Good communication and coordination skills when dealing with banks, auditors, and internal departments.
• Trustworthy and accountable in handling confidential financial information.
• Ability to manage multiple tasks and meet deadlines.