Trust Account Administrator

Join a well-established, mid-sized law firm in a pivotal role supporting accurate, compliant and efficient trust account operations.

We are looking for a capable and highly organised Trust Administrator to join our collaborative team. You will help manage the day-to-day administration of the firm’s trust account, maintain accurate records, support regulatory compliance and provide dependable assistance across finance and billing processes. This is an excellent opportunity for someone who values accuracy, integrity and strong client service.

This role is designed to be part time with the only requirement that Friday is a full day. Ideally, we would want the person to work at least four days.

About the role

• Manage daily trust account transactions, receipts, payments and transfers accurately and on time.
• Complete reconciliations, maintain records and prepare supporting information for reporting, audits and inspections.
• Help ensure trust account processes meet New Zealand Law Society requirements and the firm’s internal controls.
• Support AML/CFT obligations and assist with FATCA and CRS requirements where applicable.
• Work with fee earners and support staff to resolve trust account queries and ensure matter information is complete.
• Assist with billing, time recording, debtor follow-up and other finance administration as required.
• Maintain clear procedures and provide practical guidance to staff on trust account and finance processes.
• Identify opportunities to improve accuracy, consistency and efficiency across systems and workflows.

About you

• Experience in trust accounting, legal finance or a similar administration role in a professional services environment would be a big advantage.
• A sound understanding of trust account procedures and relevant compliance obligations.
• Exceptional attention to detail and confidence working with financial information.
• Strong organisation skills, with the ability to manage competing priorities and meet deadlines.
• Clear, professional communication and a service-focused approach.
• High integrity, sound judgement and discretion when handling confidential information.
• Confidence learning and using business systems; ideally experience with Actionstep and Xero would be an advantage.
• A relevant accounting, finance or business qualification is desirable but not essential where you bring strong practical experience.

Why join us?

• Be part of a respected law firm with strong client relationships.
• Work in a supportive, professional and collaborative team.
• Take ownership of an important function and contribute ideas that improve the way we work.
• Build your knowledge across trust accounting, compliance and legal finance.

Apply now

If you are a dependable, detail-focused administrator who takes pride in getting the numbers and processes right, we would like to hear from you. Please apply with your CV and a brief cover letter outlining your relevant experience.