TTP Executive Assistant

COMPANY: Investment Firm

POSITION: TTP Executive Assistant

LOCATION: New York, NY (in office M-W, as needed Th-F)

HOURS: 9:00AM-6:00PM with flexibility as needed

COMPENSATION: Hourly while temping, up to $140-150K when converted to perm, plus bonus eligible and benefits

BACHELOR'S DEGREE: Required

Our client, an investment firm, is looking for a temp-to-perm Executive Assistant to join a busy team. The ideal candidate is a genuine team player, resourceful, self-sufficient, and just as comfortable pitching in to support the broader admin team as they are managing executive priorities. This role calls for someone who is comfortable with ambiguity, solves problems independently, and can juggle a wide range of responsibilities with professionalism and efficiency in a fast-paced environment.

Responsibilities of the Executive Assistant:

Executive Support

-Support multiple senior-level individuals

-Manage complex calendars and reservations, scheduling meetings and calls across time zones with close attention to executive priorities and preferences

-Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and detailed logistics

-Prepare timely expense reports by tracking receipts with a high degree of accuracy and organization

-Prepare meeting materials and decks, and handle logistics for meetings, conferences, and events, including agendas, conference room bookings, catering, and post-meeting cleanup

-Submit compliance entries in a timely manner

-Assist with ad hoc projects, research, and special requests across personal and professional matters

Team & Office Support

-Work as a collaborative member of the administrative team, stepping in to support colleagues and cover team needs as they arise

-Provide general office support, including assistance with IT, office upkeep, supplies, and maintenance

-Manage the building visitor log, and greet and welcome guests

-Work closely with the business development and operations teams to ensure seamless operational support

Events & Projects

-Organize LP Events

-Lead and organize bi-annual events

-Help plan team offsites and other office outings and events; support business development events

-Follow all guidelines defined by the team, including vendor evaluation, setup, submissions, and approvals

Requirements of the Executive Assistant:

-Bachelor’s degree required

-5-8 years of experience supporting C-suite executives in an Executive Assistant role

-Tech-savvy, with strong proficiency in common business, productivity, scheduling, and collaboration tools, and excellent MS Office knowledge

-Knowledge of AI tools such as Claude is a plus

-Exceptional discretion, professionalism, and sound judgment

-Highly self-motivated with a strong sense of ownership, accountability, and initiative

-Strong team player with excellent interpersonal skills and a positive attitude

-Ability to work independently with minimal oversight while maintaining excellent attention to detail

-Strong organizational and project management skills, with the ability to manage multiple priorities simultaneously in a fast-paced environment

-Resourceful problem-solver who can think strategically while executing efficiently

-Proactive, with good judgment on how and when to move things forward

-Excellent written and verbal communication skills; direct, professional, and transparent communicator