Typist & Office Support Staff

Position: Typist & Office Support Staff

Location: SCBD Sudirman

Employment Type: Contract-based

Reporting to: Office Manager / Partner-in-Charge

Job Purpose
To ensure the timely, accurate, and organized execution of administrative, billing, and typing tasks in support of audit, accounting, and tax operations. The role requires strict adherence to internal procedures, confidentiality standards, and professional formatting guidelines.

Key Responsibilities

Typing & Document Preparation

• Transcribe audit reports, financial statements, letters, and working papers from handwritten drafts or digital dictation

• Format documents in accordance with firm standards (PSAK/IFRS references, audit templates, etc.)

• Ensure zero typographical errors and maintain version control of all documents

• Apply consistent naming conventions and file organization protocols

Administrative Support

• Manage incoming and outgoing correspondence (email, mail, courier)

• Maintain physical and digital filing systems in accordance with ISO/document retention policies

• Schedule meetings, prepare agendas, and document minutes with precision

• Assist in compiling client deliverables and engagement documentation

Compliance & Discipline

• Follow detailed instructions from audit managers and partners without deviation

• Maintain confidentiality of client data and internal records

• Ensure all administrative actions comply with firm SOPs and regulatory requirements (e.g., KAP licensing, OJK, DJP)

• Participate in periodic internal audits of administrative processes

Office Coordination

• Monitor inventory of office supplies and initiate timely replenishment

• Coordinate with vendors for printing, courier, and IT support services

• Support onboarding of new staff with document preparation and access provisioning

Billing & Receivables Management

• Prepare and issue client invoices in accordance with engagement contracts and firm billing policies

• Record and track payments received, ensuring timely updates to the billing system

• Monitor and reconcile accounts receivable balances on a monthly basis

• Maintain and update aging schedules to identify overdue accounts and escalate issues to management

• Communicate professionally with clients regarding billing inquiries and outstanding balances

• Support partners and managers in collections follow-up and provide periodic AR aging reports