Undergraduate Event Support

Company Description

UTAC Group provides vehicle test, validation and engineering services to customers in the automotive,
transport, tyre, petrochemical, defence and security industries. It is independent and impartial in
everything it does.

It has a range of test facilities for components and full vehicles. These include varied indoor and
outdoor test tracks and events facilities in the UK, France, Morocco and Finland.

UTAC Millbrook offers five unique venues, with the capacity to run indoor events for between 30 and
700 delegates and outdoor space to accommodate up to 5,000. The Events team at UTAC Millbrook is
responsible for the delivery of a wide range of experiential events, mainly working with our agency
clients for customers in the automotive industry and a small number of other clients. These events
primarily comprise of automotive product launches & associated training and exhibitions, with a
significant proportion of these using our famous test tracks, either as a core element when dealing
with automotive customers, or to enhance events for other industry sectors.

Job Description

While working at UTAC Millbrook you will discover a lot about your own working style and learn
valuable interpersonal skills, as you adapt to life in a busy events department. As part of a small team,
you will build strong internal relationships, not only with your immediate colleagues, but also with
management and other departments within UTAC. You will find that there is a diverse range of skills
and experience within the department, exposure to which will be beneficial when seeking employment
after university. The placement will also allow you to develop your network within the events industry,
as you interact a wide range of suppliers and high-profile clients.

Supporting the Event Managers, the successful candidate will be responsible for the planning and
execution of a range of B2B events. Duties will include client liaison, management of event staff, AV
deployment, set design and build, Health & Safety etc. As the placement progresses, they will take
responsibility for running their own events, including management of the Aston Martin events, that
take place in a dedicated venue: The Aston Martin Clubhouse.

Role & Responsibilities

• Assisting Event Managers from planning to delivery of all events at UTAC Millbrook
• Taking ownership and responsibility for managing Aston Martin events
• Selecting, briefing and managing external suppliers
• Liaising with internal departments to ensure smooth running of events
• Assistance in undergraduate recruitment for the following year
• Completion of all administrative tasks relating to events
• Managing high quality events that exceed customer expectation
• Act in accordance with the behaviours for UTAC staff at all times.

Qualifications

• Studying bachelor’s degree in Event Management or similar (projected 2:1 or above)
• GCSE English and Maths at grade 5 or above

Preferred Experience

• Working or volunteering at events
• Working within a hospitality environment

Skills & Personal Behaviours

• Strong team player
• Ability to use initiative, be creative and problem solve
• Excellent verbal and written communication
• Customer facing and interpersonal skills
• Excellent attention to detail
• Competency in MS Office (Word/Excel/Outlook)
• Project Management and Leadership Skills
• Interest in the automotive industry

Other

• Flexibility to work occasional long hours and some weekends where necessary
• All applicants will need to hold a full UK driving licence and have own transport as public transport is not available
• Willing to undergo a DBS check

Additional Information

For you, as a potential UTAC team member, we believe that the international and diverse nature of our business combined with the passion, energy and friendliness of our people create a great place to work. UTAC is proud to be an equal opportunities employer, valuing inclusion and supporting our people to be themselves and at their very best.

By joining us you will gain access to a broad range of learning relevant to your role and personal development, as well as exposure to leading technologies and expertise.

Our reward and benefit programmes are designed to support our people with competitive and locally tailored packages combined with support for individual health and wellbeing both inside and outside of work.

In the UK this includes ;

• Life Cover
• Access to a wide range of discounts and offers via the Perkz reward scheme
• Recognition awards linked to our UTAC values of Expertise, Innovation and Integrity.
• Healthcare cashback plans
• Generous holiday benefits
• Contributory pension schemes
• Attractive family friendly policies; maternity, paternity, shared parental leave, flexible working.
• Access to a variety of employee assistance support services.

Learn more about UTAC and what and how we do what we do at www.utac.com

Candidates for positions at UTAC must be able to provide proof of identity and eligibility to work in the country the role is based in. Immigration visa sponsorship is not available for this position.

Note to Recruitment Agencies :

UTAC do not accept speculative applications from agencies for our open positions and any submissions made will not be accepted and no fees will be accepted or paid in respect of speculative CVs received.

Applications will close on 4th January 2027, with the Assessment Centre taking place later that month