Baldwin Health

Job Summary
The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.
Essential Functions
<ul>
<li>Accurately enters orders into the computer system, ensuring minimal shortages.</li>
<li>Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.</li>
<li>Maintains patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.</li>
<li>Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.</li>
<li>Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).</li>
<li>Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.</li>
<li>Performs other duties as assigned.</li>
<li>Maintains regular and reliable attendance.</li>
<li>Complies with all policies and standards.</li>
</ul>
Qualifications
<ul>
<li>Completion of a Unit Secretary course or Medical Terminology course preferred</li>
<li>0-2 years of receptionist or secretarial training required</li>
</ul>
Knowledge, Skills and Abilities
<ul>
<li>Basic knowledge of medical terminology.</li>
<li>Adept at learning new technologies to perform data entry, manage calendars, and create reports.</li>
<li>Proficiency in Microsoft Office Suite and other office-related software.</li>
<li>Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Excellent communication skills both written and verbal</li>
<li>Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership</li>
</ul>
Licenses and Certifications
<ul>
<li>BCLS - Basic Life Support obtained within 30 days of hire required</li>
</ul>

Unit Secretary Weekend Day Shift

Unit Secretary Weekend Day Shift

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