Urgent Hiring For Sr. Admin Executive

About the Role:

We are seeking a proactive and responsible Senior Admin Executive to manage day-to-day office administration, facility operations, vendor coordination, procurement, and basic warehouse & dispatch activities. The role requires strong ownership, discipline, and hands-on execution to ensure smooth office and operational functioning. The ideal candidate should be comfortable managing both administrative responsibilities and on-ground tasks such as shipment packing, inventory coordination, and courier handovers.

Key Responsibilities:

1. Administrative Operations: Manage day-to-day office administration, documentation, procurement, supplies, maintenance, and other operational requirements.
2. Facility Management: Oversee housekeeping, office upkeep, repairs, security, pantry supplies, and coordinate with vendors for timely resolution of issues.
3. Procurement & Vendor Coordination: Handle purchasing requirements, obtain quotations, coordinate with vendors, negotiate where required, and ensure timely delivery of supplies.
4. Warehouse & Inventory Support: Assist in receiving, storing, organizing, counting, and maintaining proper records of products, packaging materials, and other inventory.
5. Shipment Packing & Dispatch: Handle and supervise shipment packing, labelling, box preparation, QC checks, and dispatch requirements for marketplaces, warehouses, vendors, and other business shipments.
6. Courier & Logistics Coordination: Coordinate with courier partners, delivery executives, transporters, and pickup personnel for timely pickups, deliveries, returns, and shipment tracking.
7. Inventory & Dispatch Records: Maintain accurate inward/outward, shipment, stock movement, courier, and dispatch records and report any discrepancies promptly.
8. Asset Management: Maintain records of company assets including laptops, equipment, furniture, office supplies, and other company-owned items.
9. MIS & Reporting: Prepare and maintain daily, weekly, and monthly reports related to administration, procurement, inventory, dispatches, expenses, and operational activities.
10. Cross-functional Coordination: Work closely with HR, Finance, E-commerce, Marketing, Warehouse, and other teams to support their administrative and operational requirements.

Preferred Candidate Profile:

1. Experience: 3 to 7 years of experience in office administration, facility management, operations, warehouse coordination, or a similar role.
2. Educational Qualification: Bachelor's degree in Business Administration, Management, Commerce, or a related field.
3. Hands-on Approach: Comfortable handling both desk-based administrative work and on-ground operational activities including packing, inventory counting, and dispatch coordination.
4. Organizational Skills: Strong ability to manage multiple tasks, maintain records, prioritize requirements, and ensure timely closure of assigned activities.
5. Vendor & Logistics Management: Experience coordinating with vendors, courier partners, delivery executives, transporters, and other service providers.
6. Technology Proficiency: Good working knowledge of MS Excel, Word, Google Sheets, and basic ERP/inventory management systems.
7. Ownership & Initiative: Proactive, dependable, and capable of independently following tasks through to completion.
8. Professional Conduct: High level of integrity, punctuality, discipline, and accountability in handling company assets, inventory, and operational responsibilities.
9. Problem-Solving: Ability to quickly resolve day-to-day administrative, facility, courier, and dispatch-related issues.
10. Team Orientation: Willing to work across functions and provide hands-on support wherever required for smooth business operations.