URGENTLY HIRING - ENCODER WE HOPE MEDICAL GROUP

Job Summary

The Encoder – Finance/Internal Audit is responsible for accurately encoding, organizing, reviewing, and maintaining financial and operational data. The position supports the Finance and Internal Audit functions by ensuring that records, transactions, reports, and supporting documents are complete, accurate, properly documented, and readily available for review.

Qualifications

• Must be a college graduate, preferably with a degree in Accounting, Finance, Management Accounting, Business Administration, Information Technology, Computer Science, or a related field.
• Must have good typing speed with high accuracy.
• With basic to intermediate knowledge of finance, accounting, bookkeeping, or internal audit procedures.
• Knowledge of financial documents, invoices, receipts, vouchers and other supporting documents is an advantage.
• Proficient in Microsoft Excel, Word, Google Sheets, and other computer applications.
• Strong attention to detail and ability to identify errors, discrepancies, and incomplete information.
• Good numerical and analytical skills.
• Able to handle confidential financial and company information with discretion.
• Organized, reliable, and able to manage multiple tasks and meet deadlines.
• Willing to perform repetitive data-entry tasks while maintaining accuracy and consistency.

Fresh graduates may be considered if they possess the required skills and relevant knowledge.

Key Responsibilities

• Accurately encode financial, accounting, operational, and audit-related data into Excel, databases, and company systems.
• Encode and maintain records of invoices, receipts, collections, expenses, payments, vouchers, and other financial documents.
• Review encoded data and supporting documents for accuracy, completeness, and consistency.
• Assist in checking financial records and identifying data discrepancies, missing documents, duplicate entries, or unusual inconsistencies for proper endorsement to the Finance or Internal Audit team.
• Assist in organizing and maintaining financial and audit-related files and supporting documents.
• Prepare and update spreadsheets, schedules, summaries, and reports required by the Finance or Internal Audit Department.
• Assist in the reconciliation and comparison of encoded data against source documents and reports.
• Ensure that all transactions and records are properly documented and filed for audit and monitoring purposes.
• Maintain accurate and updated databases and records.
• Assist internal audit personnel in gathering, organizing, and preparing documents needed for audit reviews and internal checking.
• Maintain strict confidentiality of financial, employee, operational, and company information.
• Report discrepancies, missing information, or potential encoding errors to the immediate supervisor.
• Ensure that assigned encoding and documentation tasks are completed accurately and within the required deadlines.
• Perform other finance, audit, administrative, and data-entry duties as may be assigned by the immediate supervisor.

Preferred Skills

• Fast and accurate typing
• Microsoft Excel proficiency
• Financial data entry
• Basic accounting knowledge
• Internal audit awareness
• Data checking and reconciliation
• Attention to detail
• Numerical accuracy
• Document management
• Confidentiality and integrity
• Time management