US Accountant

JOB SUMARY
The Accountant/Bookkeeper plays a critical role in maintaining the financial records of the company, managing day-to-day bookkeeping, accounts payable/receivable, and supporting accurate financial reporting.

Position: Accountant
Reports to: President/CFO
Location: Remote
Hours: Full time, Flexible Hours

RESPONSIBILITIES:

1. Accounts Receivable
   Customer deposits processing and posting in Shopify and QBO/Acumatica.
   Process and post refunds using Shopify, Fulfil.io (ERP) & QBO/Acumatica.
   End of period transaction reconciliation to ensure Fulfil.i
   (ERP) & QBO/Acumatica are kept in sync.
2. Accounts Payable
   Approving and processing customer requests for alternate forms of payment (Check, ACH, Purchase Order, etc.)
   Invoice reconciliation and entry into QBO/Acumatica and/or Fulfil.io as needed.
   Enter bills, reconcile against packing slips, reconcile/verify charges as necessary.
   Allocate landed costs for incoming containers of product.
   Pay down credit card bills.
3. FedEx/UPSInvoice review for accurate discounts and billing.
   Entry of shipping bills/invoices into QBO/Acumatica.
   FedEx/UPS dispute and claims filing and processing.
4. Credit Cards
   Transaction reconciliation, coding receipts, and posting into QBO/Acumatica.
   Process and GL code receipts for bills and expenses.
5. Sales Tax
   Update Sales Tax exemptions in TaxJar monthly for all Shopify transactions for all states where the client has established nexus (currently 24 states.
   Customer Sales Tax exemption validation and approval process.
   Process state Sales Tax remittance monthly/quarterly/annually, and associated postings in QBO/Acumatica
   Register for Sales Tax in additional US States as Ace becomes Nexus eligible.
6. Taxes
   Annual 1099 Processing
   Year-End Tax preparation.
7. Merchant Account Credit Card Dispute Resolution
   Replying to and resolving merchant chargeback requests.
8. Reporting
   Mid-day, daily, weekly revenue figures, etc.
9. Benefit Insurance Bills
   Process insurance bills into a reconciliation spreadsheet
10. Depreciation Entry
    Process predefined depreciation entries into QBO/Acumatica.
11. Accrued & Prepaid Expenses
    Monthly processing to allocate accrued expenses to respective monthly and yearly periods.
12. Other small accounting tasks not listed above.

Abilities and Experience:
● Minimum 5 years applicable accounting experience required.
● Experience with multi-state US sales tax compliance.
● Comfort working across multiple platforms simultaneously.
● The ability to meet strict recurring deadlines without reminders. Be responsive, resourceful, and responsible.
● Quickbooks and/or Acumatica experience required.
● Experience with Shopify is preferred.
● Experience with TaxJar is a bonus.
● Experience with Fulfil.io is a bonus.
● Experience using apps like Asana and Slack is a plus.
● Must be extremely detail-oriented. Repeat: Extremely detail-oriented. This is critical for success.
● Very strong organization and communication skills are required.
● Communicate proactively and constructively. Flag discrepancies and ensure alignment on solutions. Maintain a positive working rapport.
● Be a team player with a positive attitude at all time