US Bookkeeper VA

Job Summary:
We're bringing on a detail-driven Multi-Entity Bookkeeping Specialist to handle the books and compliance for a growing real estate portfolio and an e-commerce brand operating through several LLCs and S corporations. Reconciliations, entity maintenance, payroll setup, and CPA reporting will be yours, along with coordinating vendor payments and guiding two junior team members. Our ideal hire brings strong US bookkeeping experience, solid knowledge of US entity compliance, and the discipline to keep every account correct to the penny.

Key Responsibilities:

• Reconcile income and expenses to the penny across several bank accounts, credit cards, and payment methods
• Spot personal charges and keep them separate from business transactions in every entity
• Update and maintain the real estate portfolio performance tracker
• Check AI-generated bookkeeping entries for accuracy and correct any miscategorizations
• Prepare monthly statements and updates and send them to the CPA
• Keep the e-commerce business's books apart from the real estate entities
• Keep annual filings current and all LLCs and S corporations in good standing
• Set up and manage payroll registration in two states
• Work with the property manager and contractor, including reviewing and approving payments
• Delegate to, supervise, and review the work of two interns

Mandatory Skills:

• Proven US bookkeeping experience, including handling books for several entities at once
• Strong knowledge of US entity compliance, including LLC and S corp annual filings and maintaining good standing
• Experience with multi-state payroll registration and setup
• Advanced reconciliation skills across multiple accounts and payment platforms
• Strong proficiency in Excel or Google Sheets
• At ease delegating to, supervising, and reviewing the work of junior team members
• Exceptional attention to detail and accuracy
• Dependable, meticulous, and self-directed
• Strong written communication skills and comfort working asynchronously

Preferred Skills:

• Experience with real estate bookkeeping, including rental property income and expense tracking
• E-commerce bookkeeping experience
• Familiarity with cloud accounting software such as QuickBooks Online or Xero
• Experience reviewing or working with AI or automated bookkeeping tools
• Experience coordinating with CPAs, property managers, or contractors
• Familiarity with Slack for team communication
• Ability to balance multiple projects in parallel

Why Join Us:
Join a growing, owner-led business where your expertise shapes how the company operates. You'll work alongside an involved owner who values accuracy and independence, and the asynchronous communication style lets you run your own workflow. The role brings real ownership, leadership responsibility, and room to grow alongside the portfolio.