US Executive Assistant

Schedule: US Business Hours / Night Shift

Employment Type: Full-Time

Job Overview

We are looking for a highly organized and proactive US Executive Assistant with HR experience to provide administrative and operational support to executives while assisting with HR-related tasks. The ideal candidate has strong communication skills, excellent attention to detail, and experience handling confidential employee and company information.

Key Responsibilities

• Provide day-to-day administrative and executive support, including calendar management, scheduling, meeting coordination, and follow-ups.
• Manage emails, correspondence, documents, reports, and other executive communications.
• Coordinate meetings, appointments, and internal/external communications across US time zones.
• Assist with HR administrative functions, including employee records, onboarding, offboarding, documentation, and HR coordination.
• Support recruitment activities such as interview scheduling, candidate communication, and maintaining applicant information.
• Maintain confidential employee and company records in accordance with company policies.
• Assist with payroll-related documentation, timekeeping, benefits coordination, and other HR administrative tasks as needed.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Coordinate with internal teams, employees, clients, and external vendors.
• Track deadlines, action items, and follow-ups to ensure timely completion.
• Handle sensitive and confidential information with professionalism and discretion.
• Identify administrative gaps and proactively recommend improvements to workflows and processes.

Required Qualifications

• 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Previous HR or Human Resources experience is required.
• Experience supporting executives, managers, or leadership teams.
• Strong knowledge of HR administration, employee documentation, onboard