US Onboarding Specialist

Role: Sr. Onboarding Specialist (US)

Location: Hyderabad, India

Shift : 6:30 PM 4:00 AM IST (Night Shift)

EMPLOYMENT: Full-time, permanent

Experience : 3-5 years

ABOUT US

Unicon Pharma is a life sciences staffing and consulting firm with teams in the US and India. We help US pharma, biotech, and medical device companies hire the right people to bring new treatments to patients faster. We're expanding our delivery team in Hyderabad and looking for people who are eager to learn, grow, take ownership, and build a career with us. We push each other to do better, and we have fun doing it. If that sounds like you, apply today.

ROLES & RESPONSIBILITIES

• Welcome new hires and manage the full onboarding process, from offer to the first 30 days.
• Collect new-hire paperwork: I-9, tax forms, direct deposit, and offer documents.
• Complete I-9 and E-Verify for every US hire.
• Start background checks and drug screens for new and existing employees, as per client requirements.
• Keep recruiters and delivery managers updated on the onboarding status of each worker.
• Follow federal and state laws and keep every onboarding compliant.
• Work with Recruitment, Payroll, Sales, IT, Consultant Care, and MIS teams.
• Explain company benefits and help candidates enroll in insurance and the 401(k) plan.
• Handle exits: exit paperwork, final pay details to payroll, equipment return, and benefits termination.
• Answer HR queries from US employees and consultants; escalate issues to the HR Manager.
• Keep the onboarding tracker, ATS, HRIS, and Excel sheets up to date.
• Keep personnel files audit-ready, issue HR letters, support audits, and run quarterly data checks.
• Take up other related duties when required.

REQUIREMENTS

• Bachelor's degree (HR, Business Administration, Commerce, or Management preferred)
• 3-5 years in HR operations or onboarding, with US HR experience
• Good knowledge of US federal and state employment laws, I-9, and E-Verify
• Experience with HRIS, payroll, benefits, and e-signature portals
• Good Excel skills and clear communication; careful with confidential information
• HR certification (SHRM-CP or PHR) is a plus
• Must be willing to work night shift (6:30 PM IST to 4:00 AM IST)