US Payroll Operations Executive

Position: US Payroll Operations Executive
Location: Kochi Infopark
Shift: 8:30 PM 5:30 AM (US PST)
Experience: 3+ Years
Qualification: B.Com / M.Com / MBA (Finance)

About the Role

We are looking for a highly organized and detail-oriented US Payroll Operations Executive to support our Chief Financial Officer (CFO) in managing US payroll operations, US company formation, business registrations, and compliance documentation. The ideal candidate should be proactive, quick to learn new processes, and capable of handling multiple responsibilities independently while maintaining a high level of accuracy and confidentiality.

This role is best suited for someone with strong analytical skills, excellent attention to detail, and the ability to manage payroll and business documentation while supporting US business operations.

Key Responsibilities

• Assist in end-to-end US payroll processing, ensuring accuracy and timely execution.
• Prepare and maintain payroll records, employee documentation, and payroll reports.
• Support US company formation, state registrations, EIN applications, and related business setup documentation.
• Prepare, review, and maintain business formation, compliance, and operational documents.
• Coordinate with internal teams and external service providers to complete payroll and company formation activities.
• Track compliance deadlines and ensure timely submission of required business documentation.
• Perform payroll data verification, reconciliations, and reporting with a high level of accuracy.
• Maintain organized records of payroll, compliance, and company documentation.
• Handle confidential financial, payroll, and employee information with professionalism.
• Assist the CFO with payroll, business administration, and documentation-related activities as required.

Required Qualifications

• Bachelor's Degree in Commerce (B.Com) or Master's Degree in Commerce (M.Com).
• MBA (Finance) is an added advantage.
• Minimum 3 years of experience in payroll, finance, accounting, business operations, or compliance.

Required Skills & Competencies

• Good understanding of US payroll processes and business documentation.
• Knowledge of US company formation, business registrations, and compliance documentation is preferred.
• Strong written and verbal communication skills in English.
• Excellent learning ability with the aptitude to understand new systems and processes quickly.
• Strong organizational and documentation management skills.
• High attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to manage multiple tasks and meet deadlines independently.
• High level of integrity and confidentiality while handling sensitive information.
• Self-motivated with a proactive approach and strong ownership mindset.
• Willingness to work night shifts aligned with US business hours.