Utilities Mechanic I

ASSIGNMENT

Summary Of Duties Under the direction of an administrator, counselor, department chair or teacher, performs clerical duties such as typing, filing, duplicating and answering phones; serves as receptionist and/or switchboard operator and assists students, parents, employees or community members; prepares and processes a variety of paperwork; maintains records and files; registers students; administers first aid; requisitions supplies and materials; operates a computer; generates reports; and performs other related duties as required.

DISTINGUISHING CHARACTERISTICS

Incumbents in the Office Assistant classification typically specialize in one or more functions such as attendance, curriculum, discipline, food services, guidance, pupil services, student records, switchboard, testing or other function, but the primary duty is to perform a variety of clerical duties. Office Assistants typically have a lead secretarial/clerical employee available or a counselor or teacher. Independent judgment is limited, principally due to the need to have well established procedures and guidelines to process a variety of records. However, consequence of error can have an impact on finances, public relations, school or department operations and student education, health and welfare.

The class of Office Assistant is distinguished from the class of Clerk in that the latter may be given infrequent typing assignments or may operate a computer, but such does not require speed/ production typing skills. The Senior Office Assistant tends to work with coordinators and administrators performing specialized activities requiring detailed knowledge of program guidelines and/or operating procedures.

Employment Requirements

• Types and proofreads a variety of materials; E
• Inputs information into computer and generates a variety of reports and lists such as attendance, rosters, ADA reports, master schedule and student history file; E
• Duplicates, collates, assembles and distributes memos, letters, notices, forms, etc.; E
• Answers telephones; operates a central switchboard unit; takes messages and provides information; directs calls to proper party; E
• Establishes and maintains filing systems, filing a variety of data; E
• Receives, sorts and distributes mail; E
• Serves as receptionist for teachers, administrators, parents, students, public, vendors and other District employees; E
• Determines need for supplies and equipment and prepares purchase or warehouse requisitions; E
• Checks purchase orders against materials received and resolves discrepancies; E
• Maintains payroll records, posting absences, completing payroll reports and distributing pay warrants;
• Counts, distributes, collects and maintains inventory of student test materials; reorders as needed;
• Reviews applications for free/reduced meals; determines eligibility based on government guidelines and prepares and sends letters of approval or denial;
• Issues, receives and processes inter/intra-District transfer requests;
• Issues supplies, books and equipment to employees, students and others;
• Assists in the nurse's office and administers first aid to students;
• Receives money, receipts, and maintains financial records;
• Maintains simple budget records by posting expenditures and calculating account balances.

EXAMINATION

EDUCATION: Graduation from high school or equivalency is required.

EXPERIENCE: Clerical experience is desirable.

Any other combination of training and/or experience that could likely provide the desired skills, knowledge, abilities and traits may be considered.

Licenses/Language/Certificate Requirements A valid Class C, California driver's license, a good driving record and use of a private automobile may be required, and if so, must be maintained during employment. The ability to speak, read and write a language, in addition to English, is desirable for the class of Office Assistant. The ability to speak and read English and the designated language is required for the bilingual class. The ability to speak, read and write English and the designated language is required for the bilingual/biliterate class. A valid first aid certificate, comparable to the American Red Cross Standard First Aid Certificate must be presented to the Personnel Department prior to or within 90 days of employment.

WORKING CONDITIONS

Environment Office environment;

Driving a vehicle to conduct work as required.

Hazards Some positions in this class may be exposed to blood-borne pathogens, body fluids and communicable diseases.

PHYSICAL REQUIREMENTS: Strength to perform average lifting up to fifteen (15) pounds; good speaking and hearing ability; manual dexterity to operate a computer keyboard; ability to bend, kneel, crouch and reach overhead, above the shoulders and horizontally.

Persons with limited lumbar movement, hearing impairment with correctable hearing aid, missing digits, may be capable of performing the duties of the class. Such determination must be made on an individual basis by the District's medical examiner taking into account the nature of the handicap, prosthetic aid and the duties of the position.

SUPPLEMENTAL INFORMATION

Skill In

• Typing at a rate of 40 words per minute;
• Operating a variety of office equipment including computers and applicable software.

Knowledge Of

• Modern office practices, procedures and equipment;
• First aid principles and techniques;
• District/school operations, programs, policies and procedures;
• Principles of good public relations;
• Correct English usage, grammar, spelling, punctuation and vocabulary.

Ability To

• Understand and follow oral and written instructions;
• Exercise good judgment;
• Plan and organize work;
• Establish and maintain cooperative and effective working relationships;
• Communicate effectively both orally and in writing;
• Post and maintain records and materials;
• Make basic math computations.

Advanced Salary Step Placement New employees are normally placed at Step A of the appropriate salary range for this classification. If the hiring authority recommends advanced salary step placement to the Personnel Director, then the new employee's eligibility will be determined in accordance with Personnel Commission Rule and Regulation 17.2.1. The Personnel Commission shall have final approval on any initial salary step placement recommendations. Contact the Personnel Commission office for further information if you are hired.

BENEFITS are earned by all regular full-time and part-time classified employees as listed below:

Vacation: Employees with one to five years of service earn vacation at the rate of one (1) day for each month in paid status for a maximum of 12 vacation days per year. The number of vacation days earned progressively increases as provided in the RUSD-CSEA Agreement, Appendix A. Part-time employees earn vacation benefits prorated on the average number of hours worked per day per month in their regular assignments.

Holidays: Thirteen (13) paid holidays are earned each year and one (1) floating holiday per calendar year.

Sick Leave: One (1) day of sick leave is earned for each full month of service which may be accumulated from year to year. Employees who transfer from another California school district, including a county superintendent of schools office, who have accrued sick leave may transfer it to this District.

HEALTH INSURANCE: Employees whose regular work assignment is thirty hours or more per week are eligible to participate in the District's insurance program which consists of major medical insurance, dental insurance, vision, life insurance and income protection.

The District provides eligible employees major medical, dental, vision, and life insurance.

Click Here To View The Benefits Summary Risk Management - Benefit Information

If you have additional questions, please contact the Risk Management office at 626-854-8382.

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Do you have a typing certificate at 40 net wpm?

• Yes
• No
• Required Question