Vehicle Administrator

About the Role

We are seeking an organised and detail-focused Vehicle Administrator to support vehicle records, customer information, documentation, data entry, and general administration.

You will update vehicle details, maintain accurate digital records, prepare routine documents, and support sales, service, and operational colleagues.

Previous automotive experience is helpful but not essential. Training on company systems and vehicle administration procedures will be provided.

Why Join Us?

Automotive Experience

Develop practical experience within a professional motor-group environment.

Training Provided

Receive guidance on vehicle records, documentation, internal systems, and administrative procedures.

Career Development

Build transferable skills in automotive administration, data processing, customer support, and records management.

Varied Responsibilities

Work across vehicle records, documents, customer information, and general office administration.

Key Responsibilities

• Enter and update vehicle information in company systems
• Maintain accurate customer and vehicle records
• Prepare routine vehicle and sales documentation
• Update registration, stock, and status information
• Check records for missing or incorrect details
• Maintain spreadsheets and administrative trackers
• Scan, upload, and organise vehicle documents
• Process routine customer and internal requests
• Maintain digital vehicle files
• Update customer contact and account information
• Assist with sales and service administration
• Monitor outstanding paperwork and documentation
• Prepare basic reports and activity summaries
• Coordinate routine information with internal teams
• Handle customer and vehicle information confidentially
• Support general data-entry and office administration as required

What We Are Looking For

Experience

• Previous experience in administration, data entry, customer service, retail, or office support is helpful but not essential
• Applications from career starters and candidates changing industries are welcome
• Automotive or dealership experience is beneficial but not required

Skills

• Strong attention to detail and accuracy
• Good computer and keyboard skills
• Comfortable using Microsoft Word, Excel, and email
• Good organisation and time-management abilities
• Clear written and verbal communication
• Ability to enter and review information accurately
• Willingness to learn vehicle and administrative systems
• Ability to follow procedures and meet deadlines
• Professional approach to customer information
• Ability to work independently and as part of a team

Education

• GCSEs or equivalent qualifications are preferred
• A university degree is not required
• Relevant administrative, customer-service, retail, or practical experience will be considered

Pay: £25,420.00-£29,000.00 per year

Benefits:

• Company pension
• Employee mentoring programme
• Paid volunteer time
• Private dental insurance
• Private medical insurance

Work Location: In person