Vehicle Maintenance Facility Manager

FUNCTIONAL PURPOSE:

Manages the vehicle maintenance activities for a small Vehicle Maintenance Facility (VMF), including auxiliary garages, overseeing vehicle maintenance activities for post offices within an assigned geographical area.

OPERATIONAL REQUIREMENTS:

This job is authorized at small Vehicle Maintenance Facilities only. The authorization is based on workload factors and determined by Headquarters.

DUTIES AND RESPONSIBILITIES:

1. Manages, the maintenance of vehicles within an assigned geographic area including oversight of contract maintenance and auxiliary garages located within the area.

2. Manages a small group of vehicle maintenance technicians and clerks, in compliance with the current collective bargaining agreement.

3. Provides guidance to managers and employees on vehicle maintenance requirements and coordinates training requirements and activities with human resources staff.

4. Administers contracts for vehicle maintenance repairs and services; coordinates, monitors, and evaluates contracted work; and supervises the enforcement of all provisions of new vehicle warranty claims and the rework of unsatisfactory contractor repairs.

5. Manages and controls operating costs within and allocated budget for vehicle maintenance operations for the geographic area served.

6. Exercises a normal regard for the safety of self and others; ensures employee compliance with established safety policies and procedures; ensures vehicle safety standards are maintained.

7. Supervises, conducts, and administers environmental and recycling programs to ensure compliance with local and national regulations and standards; maintains required federal, state and local reports and records.

8. Exercises managerial oversight for the proper maintenance of a small vehicle fleet and direct managerial responsibility for a small vehicle maintenance facility, related equipment, and a limited stock of supplies and parts on-hand.

9. Provides national level of support to nationwide facilities which may include travel and working nights and/or weekends.

SUPERVISION:

Manager, Vehicle Operations

REQUIREMENTS:

1. Knowledge of postal policies, procedures and standards regarding vehicle acquisition, deployment and maintenance.
2. Ability to communicate orally and in writing sufficient to prepare reports and proposals, coordinate activities with representatives of other units and functional areas, resolve problems with vendors and contractors, and provide guidance to managers and others.
3. Knowledge of fleet maintenance and safety, including inventory control, work scheduling, and accident investigation.
4. Knowledge of provisions in the current collective bargaining agreement, including those related to overtime, corrective action, and grievance resolution.
5. Ability to administer contracts for vehicle maintenance repairs and services, including coordinating, monitoring, evaluating, and enforcing contracted work.
6. Ability to manage and control operating costs within budget allocations.
7. Ability to review and report on vehicle maintenance operational efficiencies, including fleet utilization, and identify areas for improvement using data analysis.
8. Ability to manage, including planning, organizing, directing and monitoring programs, projects, and the work of contractors and staff to meet organizational goals.
9. SPECIAL CONDITION: Willingness to travel and work nights and weekends as needed.