Vendor Executive

Vendor Executive – Jewellery Showroom

Only gujrati speaking candidate will be preferd

Min 1+ year of experience as an vendor/accounts from jewellery industries/are welcome

Location. Borivali West

Time. 10.45AM To 8 PM

Sunday working

Job Purpose:

The Vendor Executive is responsible for managing relationships with jewellery vendors/suppliers, coordinating purchases and deliveries, maintaining vendor records, ensuring quality and timely supply, and supporting the showroom's procurement requirements.

Key Roles & Responsibilities

Vendor Management

Identify and coordinate with jewellery manufacturers, suppliers, and other vendors.

Maintain strong professional relationships with existing vendors.

Follow up with vendors regarding orders, deliveries, payments, and pending issues.

Negotiate prices, making charges, delivery schedules, and other commercial terms.

Purchase & Order Coordination

Coordinate jewellery purchase orders as per showroom requirements.

Ensure the correct quantity, design, purity, weight, and specifications are received.

Track purchase orders from placement to final delivery.

Coordinate with the purchase, accounts, inventory, and showroom teams.

Jewellery Quality & Documentation

Check received jewellery against purchase orders and vendor invoices.

Verify product details such as gross weight, net weight, purity, stones, hallmark/HUID, making charges, etc., as applicable.

Ensure proper documentation is received along with jewellery consignments.

Report discrepancies, quality issues, shortages, or damages to the concerned vendor.

Inventory & Stock Coordination

Coordinate with the inventory team for inward and outward movement of jewellery.

Maintain proper records of vendor-supplied stock.

Monitor pending deliveries and replacement/repair items.

Support stock reconciliation between vendor records and showroom records.

Vendor Bills & Payments

Collect and verify vendor invoices and supporting documents.

Coordinate with the accounts department for payment processing.

Track outstanding vendor payments and resolve billing discrepancies.

Ensure vendor credit/debit notes are properly recorded.

Returns, Repairs & Replacements

Coordinate jewellery returns, exchanges, repairs, and replacements with vendors.

Maintain records of items sent to vendors and expected return dates.

Follow up regularly to ensure timely closure.

Vendor Performance

Monitor vendor performance based on quality, pricing, delivery timelines, service, and reliability.

Maintain vendor-wise performance records.

Escalate repeated quality, delivery, or commercial issues to management.

MIS & Reporting

Prepare daily/weekly/monthly vendor reports.

Maintain records of purchase orders, pending orders, deliveries, returns, repairs, and payments.

Provide management with updates on vendor performance and pending requirements.

Key Skills Required

Good communication and negotiation skills

Knowledge of jewellery products and terminology

Understanding of gold/silver purity, weight, hallmarking and HUID is an advantage

Vendor relationship management

Basic knowledge of inventory and purchase processes

MS Excel and ERP/SAP knowledge

Good follow-up and coordination skills

Strong attention to detail

Ability to handle multiple vendors and orders

KPIs for Vendor Executive

Timely delivery of jewellery orders

Vendor-wise purchase cost control

Accuracy of vendor invoices and stock

Reduction in quality discrepancies

Timely closure of repairs/returns

Vendor payment and documentation accuracy

Vendor performance and relationship management

Pay: ₹18,000.00 - ₹28,000.00 per month

Work Location: In person