Vendor Onboarding Coordinator

Join our growing team at Wimmer Solutions as a Vendor Onboarding Coordinator and play a key role in managing vendor registrations, certifications, compliance, and supplier relationships. In this fully remote, US-time position, you'll collaborate with vendors, subcontractors, Sourcing Managers, and Supply Chain teams to ensure smooth onboarding processes and accurate vendor records. If you're highly organized, detail-oriented, confident communicating with vendors, and comfortable managing high volumes of information, this could be a great opportunity for you! We're looking for someone with strong Excel skills, excellent English communication abilities, and the ability to learn new systems quickly. If you're ready to take the next step in your career, we'd love to hear from you!

Vendor Onboarding Coordinator (Vendor Management / Procurement / Supply Chain)

Location: Remote / Work From Home (WFH)
Schedule: Monday to Friday, 8:30 AM – 5:30 PM EST (US Time)

JOB SUMMARY

The Vendor Onboarding Coordinator is responsible for managing vendor onboarding, registration, certification, compliance, and vendor records throughout the vendor lifecycle. This role ensures that subcontractors, suppliers, and vendors are properly registered, compliant, and accurately maintained in company systems. The Coordinator serves as a key liaison between vendors, Sourcing Managers, Supply Chain teams, and internal stakeholders while handling vendor inquiries, documentation reviews, database updates, and high-volume administrative activities.

RESPONSIBILITIES

• Coordinate vendor, supplier, and subcontractor onboarding, registration, and certification through CERTA and AVETTA.
• Work closely with General Contractor (GC) Sourcing Managers, Supply Chain teams, and internal stakeholders to facilitate vendor onboarding.
• Review and audit vendor certification requests, compliance documentation, and registration requirements for accuracy and completeness.
• Identify missing documentation, certification issues, and onboarding delays, and coordinate timely resolutions.
• Communicate frequently with vendors, subcontractors, and suppliers through inbound and outbound phone calls and email.
• Provide guidance to vendors regarding onboarding procedures, certification requirements, and compliance concerns.
• Process new vendor setups, account updates, and vendor information changes in Oracle and AccuV.
• Maintain accurate vendor records across CERTA, Oracle, OFS, AccuV, and other internal systems.
• Perform high-volume data entry, data validation, record maintenance, and vendor database cleanup.
• Manage the vendor portal email inbox, respond to inquiries, and follow up on outstanding documentation.
• Conduct vendor compliance and risk management reviews throughout the vendor lifecycle.
• Coordinate with internal departments to resolve vendor registration, certification, and compliance issues.
• Manage multiple vendor onboarding requests independently while maintaining accuracy and meeting deadlines.
• Ensure compliance with company policies, procedures, and vendor management standards.

QUALIFICATIONS

• Experience in vendor management, procurement, supply chain, vendor onboarding, or administrative coordination.
• Experience handling vendor registration, supplier coordination, documentation, or vendor lifecycle management.
• Strong Microsoft Excel skills, including data management, reporting, formatting, and maintaining large datasets.
• Experience performing high-volume data entry, information validation, and database maintenance.
• Excellent written and verbal English communication skills.
• Comfortable handling frequent inbound and outbound calls, vendor inquiries, and follow-ups.
• Experience communicating directly with vendors, suppliers, subcontractors, or clients.
• Strong attention to detail with the ability to identify incomplete or inaccurate information.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and web-based applications.
• Experience using databases, procurement platforms, ERP systems, or vendor management applications.
• Strong customer service, interpersonal, organizational, and problem-solving skills.
• Ability to learn new systems quickly and work independently with minimal supervision.
• Ability to manage multiple priorities and large volumes of information in a fast-paced environment.
• Willingness to work US business hours.

PREFERRED QUALIFICATIONS

• 5+ years of experience in Vendor Management, Supply Chain Management, Procurement, or a related field.
• Experience managing vendor onboarding, certification, compliance, and supplier registration processes.
• Familiarity with CERTA, AVETTA, Oracle, OFS, AccuV, or similar vendor management and ERP systems. Training on company systems is available.
• Experience reviewing vendor certifications, compliance documentation, and supplier records.
• Background supporting telecommunications, construction, utilities, or related industries.
• Experience coordinating with Sourcing Managers, subcontractors, and cross-functional teams.

COMPENSATION & BENEFITS

Your well-being is important to Wimmer Solutions. All regular, full-time employees working a minimum of 30 hours per week are eligible to participate in the benefits plan.

In addition to medical, dental, and vision benefits, we offer:

• Paid Time Off and Holidays
• Health Maintenance Organization (HMO)
• SSS, Pag-IBIG, and PhilHealth
• 13th Month Pay
• Charitable Donation Match
• Referral Reward Program

APPLICATION QUESTION(S):

• How many years of experience do you have in vendor onboarding, vendor management, procurement, or supply chain coordination?
• Do you have experience managing vendor registrations, certifications, compliance documentation, or supplier onboarding?
• How would you rate your Microsoft Excel proficiency (Basic, Intermediate, or Advanced)?
• Do you have experience using Oracle, SAP, AVETTA, CERTA, or other vendor management/ERP systems? If yes, please specify.
• This role requires frequent phone calls and email communication with US-based vendors and stakeholders. Are you confident in your English communication skills?
• Do you have experience handling high-volume data entry and maintaining vendor information across multiple systems?
• Are you comfortable working a regular night shift aligned with US Eastern Time?

Work Location: Remote / Work From Home

MORE ABOUT WIMMER SOLUTIONS

Wimmer Solutions is proud to be an equal-opportunity employer. All applicants will be considered for employment regardless of race, color, religion or belief, age, gender identity, sexual orientation, national origin, parental status, veteran, or disability status.

Wimmer Solutions is committed to achieving a diverse employee network through all aspects of the hiring process, and we welcome all applicants.

If you are passionate about what you do and want to join a diverse team dedicated to diversity, equity, and inclusion in the workplace, we would love to hear from you.

Get the job you have always wanted. You will join a broad team of professionals who are energized by their careers as well as their community.

For more career opportunities or to refer a friend, please visit:

http://wimmersolutions.com/careers

Join Wimmer Solutions and take the next step in your career!

Pay: Php35,000.00 - Php45,000.00 per month

Benefits:

• Work from home

Work Location: Remote