Vendor Operations Specialist

We are seeking a highly organized and proactive Recruitment & Vendor Management Specialist to support talent acquisition operations, vendor engagement, contractor lifecycle management, and stakeholder coordination. The ideal candidate will act as a central point of contact between hiring managers, interview panels, staffing vendors, contractors, and internal teams to ensure seamless recruitment and onboarding processes.

Key Responsibilities

Talent Acquisition & Interview Coordination

• Coordinate interview schedules between candidates, hiring managers, and interview panel members.
• Manage interview logistics and communications for all recruitment activities.
• Follow up with candidates and staffing partners throughout the hiring process.
• Track recruitment progress and maintain accurate candidate records.
• Support hiring managers by understanding position requirements and driving timely interview closures.
• Ensure a positive candidate experience through professional and timely communication.

Vendor Management & Procurement Support

• Manage relationships with staffing vendors and recruitment partners.
• Coordinate candidate submissions, feedback, and follow-ups with vendors.
• Track vendor performance and maintain recruitment-related documentation.
• Support procurement and staffing engagement processes.
• Ensure compliance with company policies and contractual requirements.

Contractor Lifecycle Management

• Manage end-to-end contractor onboarding processes.
• Coordinate onboarding documentation and system access requests.
• Monitor contractor contract end dates and proactively initiate extension discussions.
• Coordinate contract renewals and extensions with hiring managers and vendors.
• Manage contractor offboarding activities, including documentation and system access revocation.
• Maintain accurate contractor records and compliance documents.

Stakeholder Management & Communication

• Collaborate closely with hiring managers, internal business teams, HR, Finance, Procurement, and staffing vendors.
• Act as a liaison between internal stakeholders and external partners.
• Ensure timely communication regarding interviews, onboarding, extensions, and contractor transitions.
• Drive follow-ups and ensure closure of pending actions.

Reporting & Administration

• Maintain recruitment, contractor, and vendor databases.
• Generate periodic reports and dashboards using Excel.
• Ensure proper documentation and record maintenance.
• Manage recruitment and contractor-related email communications efficiently.
• Track key recruitment and contractor management metrics.

Required Qualifications

• Master's degree in Business Administration, Human Resources, Commerce, or related field.
• 4-6 years of experience in Recruitment Coordination, Vendor Management, Workforce Management, HR Operations, or Talent Acquisition Operations.
• Experience managing staffing vendors and contract workforce.
• Strong understanding of onboarding, offboarding, and contractor lifecycle processes.
• Excellent written and verbal communication skills.
• Strong stakeholder management and coordination abilities.
• Advanced proficiency in Microsoft Excel.
• Strong organizational and multitasking skills.
• Ability to manage multiple priorities and deadlines.

Preferred Skills

• Experience working with staffing agencies and IT recruitment vendors.
• Knowledge of procurement or vendor onboarding processes.
• Experience with ATS, HRMS, or recruitment management tools.
• Knowledge of contractor compliance and documentation management.
• Experience working in a fast-paced technology organization.

Key Competencies

• Exceptional communication skills
• Proactive mindset
• Attention to detail
• Stakeholder management
• Vendor relationship management
• Accountability and ownership
• Strong follow-up and coordination skills
• Time management
• Problem-solving ability