Vendor Relations Associate

RESPONSIBILITIES:

I. Vendor Management

• Maintain updated vendor information, contacts, product catalogs, and agreements.

• Develop and maintain professional relationships with existing and potential suppliers.

• Onboarding and accreditation of new suppliers.

• Perform client reference checks and business documents reviews

• Create and maintain service agreements and contracts of all suppliers and service providers.

• Maintain and update supplier/vendor master list.

• Conducts vendor meetings and alignments with stakeholders involved.

II. Vendor Performance & Issue Resolution

• Monitor vendor performance based on price, quality, service, availability, and delivery performance.

• Handle vendor-related concerns and coordinate resolutions with the appropriate internal

departments.

• Address discrepancies involving quantity, quality, pricing, billing, and delivery.

• Ensure that agreed corrective actions are properly implemented and documented.

• Coordinate with suppliers and internal teams regarding shortages, delays, incorrect deliveries, and

other issues.

• Track recurring supplier issues and coordinate corrective actions.

• Provide feedback to vendors and recommend improvements.

III. Documentation & Reporting

• Maintain accurate vendor records, quotations, contracts, price lists, and other procurement

documents.

• Prepare vendor performance reports and procurement-related summaries.

• Monitor expiring contracts, permits, accreditations, and other supplier documents.

• Maintain an organized database of approved and active suppliers.

QUALIFICATIONS:

• Graduate of any Business program or any related course
• With extensive experience in the field of purchasing
• Willing to work on-site - BGC TAGUIG CITY
• With supplier database of the same industry (preferred but not required)