McNaughton McKay Group

Vendor Return & Error Specialist

The Vendor Return & Error Specialist is responsible for the timely return of OAN, surplus, inactive, non-stock material and processing monthly scrap of 24-month dead stock in their respective portfolio. Work with vendor partners to resolve errors of overages, shortages and damaged product.

Key Responsibilities include:

• Manages the Vendor Return Schedule (VRS) for their respective portfolio.

  • Reviews all stocking vendors in portfolio at least semi-annually for possible returns
  • Keeps (VRS) up-to-date in the shared purchasing folder for other department employees to view
  • Negotiates with vendors for better or additional returns outside standard vendor allowance
  • Update an item’s family group code when reviewing/attempting a return
  • Coordinates and executes all phases of a vendor return.

• Process monthly Obsolescence (24 Mo Dead Stock) write-offs provided by Director of Purchasing.

• Timely processing of Vendor Errors (VE’s) in their portfolio. Following up until resolved.

• Prompt reply to Accounting on Rockwell VE’s needing to be resolved before monthly check runs

• Communicates unresolved issues with supervisor and Inventory Optimization Manager

• Works with Requirements Planning in identifying inventory that could be moved to other branches.

• Works with the Requirements Planning in developing and implementing best practices for inventory control and vendor returns.

• Communicates with Vendor Pricing to get material loaded correctly in the system by sharing pricing changes, or when items need to be superseded or obsoleted.

• Maintains support with accounting so invoices can be paid, discounts taken and PO’s and PORM’S are closed out.

• Continuously adds to level of product knowledge through attending product related training classes and seminars.

• Adhere to the ethical standards of the industry.

Knowledge/Skills/Abilities to be successful include:

• Bachelor’s degree preferred
• 5+ years’ experience in materials, purchasing and/or logistics environment required; 5+ years professional experience considered in lieu of meeting the educational requirement.
• Proven skills in organization, math and ability to analyze data.
• Advanced PC skills with MS Office products – Excel, Access, Outlook & Word
• Knowledge of business operating systems (i.e. WebUI)
• Proven skills in negotiations and inventory control.
• Proven skills in communication, both written and oral.
• Participate in continuous educational opportunities.

EEO/AA/M/F/Vet/Disability Employer

The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities and requirements.