Vessel Operations Support Coordinator

Location: Newcastle | Full-time | Temporary position for 6 months

We are excited to welcome a new colleague to our UK office who thrives on connecting with people, loves working in a fast-paced environment, and brings passion to everything they do!

Acta Marine is a rapidly growing organization, full of exciting developments and opportunities for the future. Our people are defined by their drive, commitment to collaboration and continuous growth. At Acta Marine, you’ll quickly feel at home, finding your place in an environment that encourages you to shape your own role while tackling engaging challenges. Whether onshore or offshore, our dynamic and supportive culture empowers you to thrive and make an impact.

Acta Marine is experiencing significant growth with the expansion of our current fleet to a total of seven state-of-the-art vessels, equipped with the latest technologies to minimize CO-2 emissions. All of this is aimed at contributing to a sustainable living environment for both the present and the future. To support this growth, we are looking for a Vessel Operations Support Coordinator with a practical maritime, logistics or operational background to provide coordination support across vessel operations, port call planning, logistics and procurement follow-up, reporting and documentation control.

As a Vessel Operations Support Coordinator, you will report to the Vessel Superintendent and work closely with the Operations team, Vessel Management team and QHSE Coordinator. As part of a highly engaged team, you will help coordinate day-to-day operational follow-up, support mobilisation readiness and contribute to the smooth execution of vessel operations.

The Vessel Operations Support Coordinator role will actively support the Vessel Management team and Superintendent by coordinating practical operational follow-up, maintaining clear documentation and action trackers, supporting port calls and mobilisation activities, assisting with reporting and compliance follow-up, and helping with procurement, local stakeholder requests and daughter craft operational support. This position offers a strong development opportunity within an engaging and international working environment.

Key Responsibilities

• Support operational coordination and logistics across assigned vessels and projects
• Assist with mobilisation activities, port call preparation and operational readiness follow-up
• Prepare and maintain operational reports, dashboards and administrative records
• Maintain documentation updates, document control submissions, action trackers and follow-up of open items
• Assist with downtime reporting, investigations, compliance-related follow-up and QHSE support activities
• Provide procurement support and follow up local stakeholder requests where required
• Support vessel management teams and superintendents with day-to-day operational follow-up
• Support daughter craft operations, including crew, maintenance and logistics coordination

Job Requirements

• Bachelor’s degree in Maritime Operations, Logistics, Nautical Studies, Marine Engineering, or equivalent practical experience
• Minimum 2 years of experience in a maritime, offshore, logistics, vessel operations or technical support environment
• Experience as a nautical officer, marine coordinator, marine engineer, port/logistics coordinator or operations assistant is an advantage
• Good command of English;
• Comfortable working with Microsoft Office

Competences

• Strong organisational skills with the ability to follow up actions, documentation and operational tasks accurately
• Good communication skills and confidence working with vessel teams, suppliers and internal stakeholders
• Hands-on, proactive and solution-oriented mindset
• Ability to prioritise tasks, keep clear records and escalate issues when required
• Positive and professional attitude within a dynamic operational environment

What we offer

• A hands-on and dynamic position in the maritime and renewable energy industry
• An international working environment
• Opportunities for personal and professional growth
• The opportunity to be an essential part of the success of a newly established business unit and get a high degree of personal responsibility

Ready to make an impact? Apply now and join Acta Marine as Vessel Operations Support Coordinator