Veterinary Receptionist

Job Summary

We are seeking an energetic and highly organized Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring smooth daily operations. Your dynamic communication skills and technical proficiency will help create a positive and efficient environment. This paid position offers an exciting opportunity to develop your administrative and customer service expertise while supporting office management functions.

Responsibilities

• Greet visitors warmly and professionally, managing check-in procedures with excellent phone etiquette and customer service skills
• Answer, screen, and direct multi-line phone system calls promptly and courteously
• Manage appointment scheduling, calendar coordination, and office calendar updates using productivity software and Google Workspace tools
• Handle data entry tasks accurately, including filing, maintaining spreadsheets, and updating client records with high attention to detail
• Assist with clerical duties such as proofreading documents, word processing, and preparing correspondence
• Support office management activities including inventory tracking, supply ordering, and basic bookkeeping using QuickBooks or similar software
• Maintain a clean, organized reception area while managing incoming mail, deliveries, and filing systems efficiently

Experience

• Proven office experience or administrative support background in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace, spreadsheets, and data entry applications
• Excellent organizational skills with the ability to multitask effectively and prioritize tasks efficiently
• Previous experience in customer service or front desk roles preferred; bilingual abilities are a plus for effective client communication
• Familiarity with multi-line phone systems, office management procedures, and clerical tasks such as proofreading and filing
• Knowledge of medical or dental receptionist duties is advantageous but not required; personal assistant experience is also beneficial
• Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times

Pay: From $17.00 per hour

Expected hours: 32.0 – 40.0 per week

Benefits:

• Employee assistance program
• Flexible schedule

Work Location: In person