Virtual Admin

• Handling travel arrangements for marketing employees (booking flights, hotels and ground transportation; collecting all relevant details and preparing trip itineraries)
• Coordinating Marketing team meetings, events including scheduling, planning, organizing, and assisting with ad hoc items
• Liaising with supporting functions such as expense management, vendor management/approvals, and global resources
• Organizing, submitting and ensuring timely payment of expenses
• Assistance with scheduling photo shoots, webinars, etc. with other MSIM stakeholders
• Answering inquiries and managing schedules as needed
• Performing administrative responsibilities such as maintaining files, scanning, faxing, collating, etc., as needed
• Taking on special projects as assigned by the leadership team

The ideal candidate is:

• A detail-oriented self-starter with prior experience in the financial services industry or a multinational firm
• Experienced with Concur/expense management systems