Virtual Administrative Assistant

Position Summary

We are looking for a proactive, organized, and detail-oriented Virtual Administrative Assistant to provide administrative and operational support to an Executive and the business.

The ideal candidate is an excellent communicator, comfortable working independently, highly organized, and able to anticipate needs and manage multiple tasks with accuracy, confidentiality, and professionalism.

This is a part-time position starting at 15 hours per week, with the potential for increased hours depending on workload and performance. The required work schedule is 9:00 PM to 12:00 AM EST, Monday through Friday.

Key Responsibilities

• Provide day-to-day administrative and executive support.
• Manage calendars, schedules, meetings, and reports.
• Coordinate communication with clients, investors, lenders, contractors, service providers, and other stakeholders.
• Assist with construction and property management activities, including timelines, inspections, maintenance, tenants, and rental listings.
• Review and process quotes and invoices and assist with maintaining financial records.
• Organize and maintain company documents, contracts, and records.
• Create and maintain clear workflows and process documentation.
• Conduct basic real estate research, including market data, property trends, and potential investment opportunities.
• Manage client information and coordinate meetings with clients, investors, and partners.
• Assist with business software, systems, and basic IT support.
• Coordinate travel arrangements, including flights, accommodations, and rental cars.
• Provide personal assistance and support with scheduling, appointments, and other assigned tasks.

Qualifications & Skills

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and priorities effectively.
• High level of discretion when handling confidential information.
• Proactive mindset with the ability to anticipate needs.
• Comfortable working independently in a remote environment.
• Strong client/customer service skills.
• Tech-savvy and comfortable learning new software and tools.
• Experience with tools such as Google Workspace, Microsoft Office, communication platforms, project management tools, and other cloud-based applications is an advantage.