Virtual Assistant

At Beyond Braces, we are dedicated to creating confident smiles and delivering an exceptional client experience. We are looking for an organized, proactive, and friendly Virtual Assistant to support our growing remote team.

Whether you have years of administrative experience or are an organized professional looking to transition into a remote assistant role, we want to hear from you! We value reliability, clear communication, and a positive attitude above all else.

What You Will Do

• Manage daily email correspondence, respond to routine inquiries, and direct messages to the right team members.
• Coordinate schedules, schedule appointments, and manage shared calendars.
• Assist with light data entry, file organization, and maintaining accurate records in our internal systems.
• Prepare meeting agendas, take concise notes, and follow up on action items.
• Provide general administrative support across various departments to keep daily workflows moving smoothly.

Who You Are

• Strong Communicator: Excellent written and spoken English, with a warm and professional tone.
• Organized & Reliable: Strong time-management skills with great attention to detail.
• Tech-Comfortable: Familiarity with basic office tools (Google Workspace, Microsoft Office, Slack, Zoom, or similar project tools).
• Self-Motivated: Comfortable working independently from home and managing your day without constant supervision.
• Adaptable: Eager to learn new tools and happy to take on a variety of everyday tasks.
• Note: Prior administrative or customer support experience is an asset, but transferable skills and a great attitude are just as important.

What We Offer

• 100% Remote: Work from anywhere across Canada.
• Predictable Schedule: Reliable full-time hours with flexibility.
• Paid Time Off: Comprehensive vacation days and paid personal/sick time.
• Career Growth: Opportunities to learn different sides of the business and expand into specialized administrative or operations roles.
• Supportive Environment: A friendly, inclusive remote culture where your efforts are genuinely appreciated.

How to Apply:

Click "Apply" to submit your resume. Feel free to include a short message highlighting why you would be a great fit for the Beyond Braces team!

Pay: $55,000.00-$58,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• RRSP match
• Work from home

Work Location: Remote