Virtual Assistant

About the Role

We are looking for a proactive, resourceful, and highly organized Bilingual Virtual Assistant to support our operations and administrative teams remotely. You will be a key player in keeping day-to-day processes running smoothly - handling communications, coordinating tasks, managing data, and supporting multiple team members across time zones. If you thrive in a fast-paced environment, take initiative, and take pride in getting things done right, this role is for you.

Key Responsibilities

Administrative Support

• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
• Draft, proofread, and send emails and correspondence in both English and Spanish
• Prepare reports, summaries, presentations, and internal documentation as needed
• Handle data entry, file organization, and maintenance of digital records with high accuracy

Operations & Coordination

• Assist with day-to-day operational tasks, ensuring workflows stay on track and deadlines are met
• Coordinate between internal team members and external contacts, following up on outstanding action items
• Support onboarding logistics, including preparing documents and communicating with new contractors
• Monitor inboxes, flag priority items, and ensure timely responses

Communication & Client Interaction

• Communicate professionally with clients, partners, and vendors in English and Spanish
• Translate documents and written communications accurately between both languages
• Serve as a reliable point of contact for routine inquiries and information requests

Tools & Systems Management

• Maintain organized digital workspaces using project management and communication tools
• Input and manage data across spreadsheets, CRMs, or internal platforms
• Identify process inefficiencies and suggest improvements proactively

Requirements

• Fluent in English and Spanish (C1 level or above) - written and verbal. You will use both languages daily. This is non-negotiable.
• 1+ years of experience in an administrative, operations, or virtual assistant role
• Experience supporting remote teams or U.S.-based clients is a strong plus
• Proficiency with Microsoft Office Suite and/or Google Workspace
• Exceptional attention to detail, time management, and ability to manage multiple priorities
• Clear, professional communication skills in both languages
• Ability to work independently with minimal supervision and proactively flag issues
• Must provide own equipment (computer, reliable internet) and manage self-employment tax obligations

What We Offer

• Competitive compensation based on experience
• Fully remote - work from anywhere with a reliable internet connection
• Paid onboarding and training
• A collaborative, bilingual work environment
• Consistent full-time workload with a growing organization