Virtual Assistant

About us

Printaparty Pte Ltd is a dynamic and innovative company dedicated to delivering exceptional event technology, AI photobooths and live printing corporate gift solutions to our clients. We pride ourselves on our commitment to quality, creativity, and customer satisfaction. Our team is passionate about bringing ideas to life and creating memorable experiences for our customers. We foster a collaborative work environment where every team member contributes to our success and growth.

About the role

We are seeking a talented and organised Virtual Assistant from Johor Bahru to join our team at Printaparty Pte Ltd as an intern for two months (start immediately to end November). As a Virtual Assistant, you will provide essential administrative support to our business operations, working both independently and as part of our growing team. This role is strategically important to ensuring our company runs smoothly and efficiently, allowing our core team to focus on delivering excellent service to our clients.

Key responsibilities

• Managing emails, scheduling appointments and maintaining calendars for team members
• Handling general administrative tasks including data entry, filing and document organisation
• Answering queries via Whatsapp, phone calls and online video conferences.
• Providing customer support and responding to client enquiries in a timely manner
• Preparing and editing documents, presentations and reports
• Coordinating meetings, taking minutes and following up on action items
• Designing photo frames using AI and photoshop or illustrator
• Maintaining databases and updating company records
• Supporting project coordination and tracking deadlines
• Performing additional administrative duties as required to support business operations

What we're looking for

• Proven experience working as an administrative assistant, virtual assistant or in a similar administrative role

• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

• Strong written and verbal communication skills in English; proficiency in other languages is advantageous

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace

• Experience with scheduling tools and project management software

• Ability to work independently, exercise discretion and maintain confidentiality

• Strong attention to detail and accuracy in all work performed

• Customer service orientation with a professional and friendly demeanor

• Problem-solving mindset and willingness to learn new tools and processes

Apply now

If you are an organised, proactive individual with strong administrative skills and a passion for supporting business success, we would love to hear from you. Please submit your CV, a cover letter and any relevant supporting documents to be considered for this exciting opportunity.