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Client Overview
This company supports footwear brands with product design, development, sourcing, and manufacturing. They emphasize clear communication, accurate cost information, and dependable follow-up.
Role Summary
The Virtual Assistant will provide support for finance administration and coordinate with factories and suppliers. This role involves maintaining accurate and up-to-date records for purchase orders, invoices, product costs, budgets, and management reports.
Key Responsibilities
<ul>
<li>Liaise with manufacturing partners and suppliers regarding production schedules, lead times, order progress, and delivery updates.</li>
<li>Create and issue purchase orders, maintain accurate records, and follow up on outstanding orders.</li>
<li>Process supplier bills and customer invoices in Xero, and complete bank reconciliations.</li>
<li>Track accounts payable and receivable, including overdue items and upcoming payment dates.</li>
<li>Match factory invoices against purchase orders and investigate discrepancies.</li>
<li>Maintain cost of goods sold (COGS) and product pricing records in spreadsheets and Xero.</li>
<li>Maintain a budget tracker showing planned, committed, and actual expenditure, flagging significant variances.</li>
<li>Prepare monthly and quarterly profit and loss (P&amp;L) reports for directors, highlighting significant changes.</li>
<li>Compile monthly director expense reports, check receipts, code expenses in Xero, and flag missing information or unusual items.</li>
</ul>
Required Qualifications
<ul>
<li>Current Xero certification with advanced practical experience in invoicing, bills, bank reconciliations, and reporting.</li>
<li>Excellent business English, both written and spoken, with clear pronunciation for calls with international suppliers and colleagues.</li>
<li>Strong spreadsheet skills and experience preparing financial reports, maintaining budgets, and tracking costs or pricing.</li>
<li>Experience in purchasing, supplier administration, bookkeeping, or finance operations.</li>
</ul>
Preferred Skills
<ul>
<li>Experience in footwear, consumer products, manufacturing, or international supplier coordination.</li>
</ul>
Soft Skills &amp; Attributes
<ul>
<li>Excellent attention to detail.</li>
<li>Strong organization skills.</li>
<li>Ability to work independently.</li>
<li>Professional handling of confidential financial information.</li>
</ul>
Compensation
Competitive package
Location &amp; Work Arrangement
Philippines, remote. 16-20 hours per week with agreed working hours that overlap with the UK working day. Ad hoc hours may be needed by prior arrangement.

Virtual Assistant Finance and Operations (PHP)

Virtual Assistant Finance and Operations (PHP)

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