Virtual Assistant (Onsite Training and Hybrid After)

Work Setup: On-site training with a flexible hybrid setup after completion — enjoy working from home with only 2 in-office days per month.

Job Summary

The Virtual Assistant will serve as the Founder's primary operational support across all active brands — managing inbox and calendar, coordinating content and show production, supporting marketing funnels and CRM workflows, assisting with hosted travel event logistics, and handling day-to-day administrative and light bookkeeping tasks. This is a generalist role for someone who is highly organized, comfortable switching between creative, administrative, and customer-facing tasks, and confident working independently with minimal daily supervision.

Key Responsibilities:

Executive & Inbox Support

• Manage the Founder's email inbox: triage, flag priorities, draft and send routine replies for approval.
• Manage calendar scheduling, meeting coordination, and reminders across multiple brands and time zones.
• Prepare brief daily or weekly summaries of outstanding tasks, deadlines, and follow-ups.

Content & Show Production Support

• Support production scheduling for the owner, including guest outreach, booking confirmations, and reminder communications.
• Organize and track the episode calendar, scripts, and recording logistics.
• Assist with light formatting, proofreading, and file organization for owner Publishing House manuscripts and materials.
• Schedule and queue content across YouTube and social channels.

Marketing, CRM & Funnel Support

• Maintain and update contacts, pipelines, and automations within GoHighLevel (GHL).
• Support webinar and funnel logistics: registration lists, reminder sequences, and follow-up messaging.
• Monitor and respond to routine inbound leads and inquiries, escalating qualified prospects

Travel & Event Coordination

• Assist with guest communications, itineraries, and logistics coordination for Luminous Villa Journeys retreats and masterminds.
• Track bookings, payments, and guest lists for hosted journeys and pop-up events.
• Coordinate vendor and venue communications for in-person events (e.g., yacht events, masterminds).

Administrative & Business Operations

• Maintain organized digital files across brands (contracts, insurance documents, corporate records).
• Support light bookkeeping tasks: expense tracking, invoice follow-up, and receipt organization.
• Assist with research tasks and vendor/partner outreach as needed.

Requirements:

• 2+ years of experience as a Virtual Assistant or Executive Assistant, ideally supporting a founder or small business owner.
• Strong written English communication skills; comfortable drafting client- and guest-facing messages.
• Highly organized with excellent follow-through on multi-step, multi-brand tasks.
• Comfortable learning and working within CRM/marketing automation platforms (GoHighLevel experience a plus).
• Discretion and professionalism handling sensitive business, financial, and personal information.
• Reliable internet connection and availability during agreed core hours.

Benefits:

• Work Setup: On-site training with a flexible hybrid setup after completion — enjoy working from home with only 2 in-office days per month.
• Full government-mandated benefits: SSS, PhilHealth, and Pag-IBIG
• Night differential pay and holiday compensation
• 13th-month pay bonus
• Free HMO coverage with 1 free dependent upon regularization
• Paid leave entitlements upon regularization
• Accident insurance for added peace of mind
• Quarterly Perfect Attendance Incentives
• Company-Sponsored Events – Team building, employee engagement programs, and more