Virtual Assistant – Sales & Administration (ONSITE)

🚨 URGENT HIRING! We are looking for a Virtual Assistant – Sales & Administration to join our team ONSITE in Davao City! 📣

Job Overview

We are looking for a virtual assistant to support our sales, business development, lead generation, CRM, and general administrative activities.

The role will focus mainly on finding potential customers, conducting digital outreach, managing leads in the CRM, and supporting sales activities, while also assisting with general administrative tasks.

Key Responsibilities

Lead Generation & Sales Support

• Research potential customers, members, exhibitors, partners, and training clients across Australia.
• Find decision-makers and verify their contact information.
• Build and maintain prospect lists using LinkedIn, company websites, directories, and other online sources.
• Send professional emails, LinkedIn messages, and other approved digital communications.
• Promote events, memberships, training programs, and other company services.
• Follow up with prospects and help qualified leads move through the sales process.
• Assist with online registrations, bookings, memberships, or purchases when applicable.
• Refer complex enquiries or opportunities to the appropriate internal team.

CRM & Lead Management

• Maintain accurate customer and prospect information in the CRM.
• Record communications, follow-ups, lead status, and next actions.
• Keep the sales pipeline updated and organized.
• Check for duplicate or incomplete records.
• Track leads through to conversion or final outcome.

Administrative Support

• Prepare reports, spreadsheets, presentations, documents, and basic dashboards.
• Assist with email and general customer inquiries.
• Schedule meetings and maintain action lists.
• Support event administration, registrations, surveys, and follow-ups.
• Conduct online research on companies, suppliers, competitors, and industry information.
• Maintain digital files, contact lists, and other company records.
• Perform other administrative tasks as required.

Ideal Candidate

• Previous experience as a virtual assistant, sales assistant, lead generation specialist, sales support, or administrative assistant.
• Experience with lead generation, online research, or digital outreach.
• Comfortable using LinkedIn, email, CRM systems, Microsoft Office/Google Workspace, and other online tools.
• Strong written and verbal English communication skills.
• Highly organized with good attention to detail.
• Able to manage multiple tasks and follow up consistently.
• Proactive, reliable, and comfortable working independently.
• Experience supporting Australian clients or businesses is an advantage.