Virtual Executive Assistant

Working Schedule: 8:00 AM to 5:00 PM Pacific Time, Monday through Friday

Work Arrangement: Fully Remote

Salary: $1,500 per month

Employer: Fire Protection Engineering and Life Safety Consulting Firm located in Las Vegas, Nevada.

Benefits:

• 13th Month Pay
• HMO & Govt. Contribution Allowance on top of the salary (After a 90-day probationary period)
• Personal Time Off (After a 90-day probationary period)

Click here to apply: https://www.careers-page.com/hirearchi/job/7X5V3VR3

About the role

You will run the operating system behind the CEO's day. Email, calendar, travel, time, expenses, project follow-through, and board service support. You own the administrative load so the CEO can focus on clients, engineering leadership, and growth. This role covers business, board, and personal logistics. You will see confidential client information, financial data, and personnel matters. You will sign a non-disclosure agreement. Discretion is a requirement of the job.

Key responsibilities

• Triage the CEO's inbox daily, sort, label, and file using an established system
• Draft replies for review in the CEO's voice and handle routine correspondence independently once trust is established
• Flag items requiring decisions and surface anything time-sensitive within the hour
• Own the work and personal calendars as one integrated view and schedule internal meetings, client calls, site visits, board obligations, and personal commitments
• Protect focus blocks and defend against fragmentation
• Book flights, hotels, and ground transportation for business and personal trips and build detailed itineraries with confirmation numbers, addresses, and timing buffers
• Prepare the CEO's weekly timesheet with correct project codes and reconcile calendar activity against billable time
• Prepare monthly expense reports with receipts attached and coded
• Maintain a live tracker of the CEO's open deliverables, commitments, and deadlines
• Support the CEO's service on the Board of Directors of the Las Vegas chapter of Entrepreneurs' Organization, including scheduling meetings, maintaining the membership pipeline tracker, and preparing materials ahead of board and committee meetings

About you

• Three or more years supporting an executive, owner, or founder directly
• Excellent written English; you will write on behalf of the CEO
• Proven reliability with deadlines and detail
• Comfort with confidential information and sound judgment about what to share
• Strong self-direction; you will not be micromanaged
• Reliable high-speed internet, backup power or a backup work location, and a quiet environment
• Willingness to sign a non-disclosure agreement covering client, financial, personnel, and personal information
• Preferred: Experience in a professional services, engineering, architecture, or construction firm
• Preferred: Familiarity with billable-hour environments and project accounting
• Preferred: Microsoft 365 and SharePoint experience

About us

Fire Protection Engineering and Life Safety Consulting Firm located in Las Vegas, Nevada.

Benefits

• 13th Month Pay
• HMO & Govt. Contribution Allowance on top of the salary (After a 90-day probationary period)
• Personal Time Off (After a 90-day probationary period)