Virtual Executive Assistant

We are looking for a highly organized, proactive, and dependable Virtual Executive Assistant to provide comprehensive administrative and operational support to executive leadership.

The ideal candidate is a seasoned, detail-oriented professional who can manage competing priorities, anticipate executive needs, and take ownership of responsibilities with minimal supervision. The role requires sound judgment, discretion, strong communication skills, attention to detail, and the ability to stay organized and adaptable in a fast-paced, fully virtual environment.

The successful candidate will work closely with executive leadership and internal and external stakeholders to coordinate priorities, manage key commitments, and ensure the timely and efficient execution of day-to-day responsibilities. A proactive, resourceful, and dependable approach is essential, with the ability to anticipate needs and act without waiting for instructions.

KEY RESPONSIBILITIES

• Manage schedules, appointments, meetings, and travel arrangements
• Organize priorities, action items, deadlines, and follow-ups
• Coordinate tasks and information between internal teams and external contacts
• Prepare emails, reports, presentations, correspondence, and other business documents
• Assist with meeting preparation, documentation, and follow-up activities
• Communicate with employees, vendors, contractors, clients, and other business partners
• Monitor ongoing assignments and projects to ensure deadlines and deliverables are met
• Conduct research and compile information when needed
• Maintain well-organized digital files, records, and documents
• Assist with virtual meetings, online communications, and administrative processes
• Identify pending or upcoming tasks and take initiative to address them
• Help resolve administrative issues and coordinate solutions when necessary
• Handle confidential and sensitive information with professionalism and discretion
• Provide additional administrative and coordination support as business needs evolve
• Other duties as assigned

CORE COMPETENCIES

• At least 3 years of professional work experience or more in an Executive Assistant, Personal Assistant, Executive Coordinator, Administrative Coordinator, or similar role
• Proven experience working successfully in a remote or virtual environment
• Excellent organizational and time-management skills
• Strong written and verbal English communication skills
• Ability to manage multiple tasks while maintaining accuracy and attention to detail
• Highly proactive, resourceful, and capable of working with minimal supervision
• Strong follow-through and accountability
• Professional, trustworthy, and discreet when handling confidential information
• Comfortable communicating with employees, clients, vendors, contractors, and external partners
• Proficient with digital communication, scheduling, document management, and collaboration tools
• Adaptable and able to work effectively in a fast-paced and changing environment
• Strong problem-solving and decision-making skills
• Professional and personable communication style
• Experience in an IT, technology, software, or tech-driven environment, particularly within the gaming industry, is an advantage.