Virtual Executive/Administrative Assistant

Job Summary:
We're thrilled to be taking on a detail-oriented Virtual Executive/Administrative Assistant to back our fast-paced team coordinating high-level client relationships and corporate services. The post takes in calendar coordination, meeting scheduling, and keeping CRM and client records accurate for a client base that includes senior executives and high-profile stakeholders. The right person is highly organized, precise, and at ease handling sensitive information with discretion and professionalism.

Key Responsibilities:

• Coordinate calendars and book meetings across several stakeholders and time zones
• Maintain and update CRM records (currently Excel-based, moving to a dedicated CRM system) with accurate, current client information
• Go through meeting notes/transcripts and update records with key discussion points, requirements, and next steps ahead of upcoming meetings
• Flag missing or incomplete client information so the database stays accurate and complete
• See that contracts and documents are properly signed, saved, and correctly named on internal servers
• Maintain an updated to-do list/tracker reflecting outstanding follow-ups and action items
• Back administrative and document control tasks, proper file naming and orderly storage included
• Pitch in on LinkedIn outreach and response tracking (future scope)
• Administer email inbox organization and administration

Mandatory Skills:

• Proven track record in CRM management and data entry (Excel proficiency required; CRM systems a plus)
• Strong calendar management and scheduling track record
• Excellent attention to detail and accuracy, especially around client-facing records
• Strong document management and organizational skills (file naming, storage, version control)
• Dependable, precise, and self-sufficient at work
• Strong written and verbal communication skills
• At ease handling sensitive, high-profile client information with discretion

Preferred Skills:

• Track record backing executive-level or C-suite client relationships
• Practical work in event coordination or corporate services settings
• Familiarity with LinkedIn outreach and response tracking
• Prior virtual assistant or remote administrative work
• Capacity to keep several projects afoot at once

Why Join Us:
This is a strong chance to join a growing, globally-focused team where your organizational skills back high-level client relationships directly. You'll get to build strong document and CRM systems from the ground up while working with a collaborative, international team.