Virtual Math Tutoring Program Coordinator

Position Overview

The Virtual Math Tutoring Program Coordinator is responsible for supporting the daily operations, quality, growth, and impact reporting of a free online math tutoring program. This role coordinates volunteer tutor training, student and family onboarding, Zoom session monitoring, IXL learning platform support, progress data collection, and community outreach. The Program Coordinator works closely with the Literacy Coordinator and Educational Assistant to ensure students, families, and volunteer tutors have the tools, expectations, and support needed for successful online tutoring sessions. The role also supports STEM career exploration by connecting students with current and retired STEM professionals through classroom presentations, science fairs, and other educational engagement opportunities.

Key Responsibilities

Volunteer Tutor Training and Support

· Train volunteer math tutors on effective practices for working with students in a virtual tutoring environment.

· Provide training and guidance on how to use the IXL learning platform with assigned students.

· Help tutors understand program expectations, student engagement strategies, online professionalism, and appropriate communication practices.

· Serve as a point of contact for tutor questions related to Zoom sessions, IXL usage, student progress, and program procedures.

Student and Family Onboarding

· Meet with students and families to review program expectations, attendance requirements, online learning procedures, and available support to ensure they feel prepared and informed before tutoring begins.

· Train students and families on how to log in to and use the IXL learning platform.

· Communicate clearly and professionally with families regarding schedules, student participation, progress, and program updates.

Daily Operations

· Support smooth day-to-day program operations, including communication with tutors, students, families, and internal staff.

· Identify and address session issues, including attendance concerns, technology challenges, or tutor/student support needs.

· Collaborate with program staff to maintain a safe, respectful, and productive online learning environment.

Data Collection, Reporting, and Program Impact

· Create enrollment forms and maintain accurate participation, progress, and outcome data to support program evaluation and reporting requirements.

· Assist in preparing program data and outcome summaries for current and potential funders.

· Collect, track, and maintain accurate client outcome data to support program evaluation and reporting requirements

· Work with the Program Director and Executive Director to identify trends, successes, and areas for program improvement.

Community Outreach and Partnerships

· Engage with local school districts, community organizations, and partner agencies to increase awareness of the free virtual math tutoring program.

· Represent the organization professionally when communicating with school and community partners.

· Coordinate STEM volunteer placements by matching professionals with classroom career exploration opportunities, science fairs, and related school-based activities.

· Support outreach and partnership-building efforts to recruit students, families, and volunteers and expand access to free academic support in the community.

Collaboration and Teamwork

· Work side by side with the Literacy Coordinator and Educational Assistant to coordinate monitoring, student support, and program communication.

· Participate in regular check-ins with the Director of Programs and Executive Director regarding progress, needs, and outcomes.

· Contribute to a collaborative team culture focused on student success, volunteer support, and continuous improvement.

· Perform other program-related duties as assigned.

Required Qualifications

· Bachelor’s degree or equivalent combination of education and experience preferred.

· Experience working with students, families, volunteers, schools, or community-based programs.

· Strong comfort using Zoom, online learning tools, and digital communication platforms.

· Ability to learn and train others on the IXL learning platform.

· Excellent organizational, communication, and interpersonal skills.

· Ability to collect, track, and summarize program data accurately.

· Strong attention to detail and ability to manage multiple priorities during active program hours.

· Commitment to educational equity, youth development, and the mission of a nonprofit organization.

Preferred Qualifications

· Experience in education, tutoring, youth development, nonprofit programming, or volunteer coordination.

· Knowledge of math instruction, online tutoring, or academic intervention strategies.

· Experience working with school districts, community partners, or families from diverse backgrounds.

· Bilingual ability, especially Spanish, is a plus.

Key Competencies

· Student-centered communication

· Volunteer training and support

· Technology confidence and problem solving

· Data tracking and reporting

· Community outreach

· Collaboration and teamwork

· Planning, organization, and follow-through

Clearances Required

· PA Child Abuse Clearance

· PA State Police Check

· FBI Background Check

Benefits

· Flexible schedule

· Professional development opportunities

· Collaborative, mission-driven environment

Equal Opportunity

RSVP is an equal opportunity employer and is committed to building an inclusive and diverse workforce. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

How to Apply

Submit resume and cover letter to [email protected]

Pay: From $20.00 per hour

Benefits:

• Flexible schedule
• Life insurance
• Paid time off

Work Location: Hybrid remote in King of Prussia, PA 19406