Virtual records processing officer

Overview

We are seeking a highly organized and detail-oriented Virtual Records Processing Officer to join our dynamic team. In this pivotal role, you will oversee the management, classification, and retention of digital and physical records, ensuring compliance with regulatory standards and organizational policies. Your expertise in document management systems, metadata, and information governance will drive efficiency and accuracy across our records lifecycle. This position offers an exciting opportunity to contribute to a robust information management environment, supporting the integrity and security of vital organizational data from a remote setting.

Duties

• Manage electronic records using advanced document management systems and content management platforms, ensuring accurate classification and easy retrieval.
• Develop and maintain comprehensive metadata schemas and taxonomies to facilitate effective records organization.
• Oversee records retention schedules in compliance with legal, regulatory, and organizational standards, ensuring timely disposal or archival of documents.
• Conduct archival processing in accordance with archival standards, including digitization of physical records and proper storage of digital archives.
• Implement information governance policies to uphold data security, privacy, and confidentiality across all record types.
• Perform quality assurance tasks such as proofreading, data validation, and consistency checks to maintain record accuracy.
• Collaborate with cross-functional teams to ensure adherence to records management regulations and support regulatory compliance management initiatives.

Experience

• Proven experience working with record management systems (RMS), content management systems (CMS), or similar digital platforms.
• Strong understanding of document management principles, including filing practices, record retention for compliance, and electronic records management.
• Familiarity with government records management standards, archival processing techniques, and information security protocols.
• Demonstrated organizational skills with the ability to handle multiple priorities efficiently while maintaining attention to detail.
• Experience in metadata creation, taxonomy development, and classification strategies for large-scale information repositories.
• Knowledge of records management regulation compliance requirements across various industries or government agencies.
• Proficiency in Microsoft Office applications such as Word, Excel, PowerPoint; experience with data management tools is a plus.

Join us as a Virtual Records Processing Officer to play a vital role in safeguarding organizational knowledge while streamlining information workflows! Your expertise will ensure our records are managed securely, efficiently, and in full compliance with industry standards—making a real impact from anywhere!

Pay: $53,000.00 - $63,900.00 per year

Work Location: In person