Virtual Scheduling Assistant

Job Title: Virtual Scheduling Assistant

About Us We are a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel.

Job Description We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed.

Key Responsibilities Coordinate and manage calendars for multiple travel advisors

Schedule client consultations and supplier meetings

Send reminders and follow-ups for scheduled appointments

Track and organize important deadlines and travel milestones

Support trip timeline management (e.g., payment schedules, document delivery dates)

Communicate professionally with clients and team members

Qualifications Strong time management and organization skills

Excellent written and verbal communication

Comfortable using Google Calendar, scheduling tools, and email platforms

Ability to multitask and work independently in a remote setting

Prior experience in scheduling, admin, or customer service is a plus

Enthusiasm for travel is a bonus but not required

What We Offer Remote, flexible work schedule ideal for work-life balance

Training and ongoing support from a collaborative team

Income-earning potential through administrative project support and performance-based incentives

Growth pathways into roles in travel planning or operations

Access to travel industry benefits and discounts following completion of training

How To Apply If you love staying organized, enjoy helping others succeed, and want a flexible remote role in a growing travel company, we’d love to hear from you. Apply today and join the team!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.