Visa Officer

Admission and Student Records

• Handle admission of local and international students
• Responsible for maintaining student records and filing system
• Ensuring privacy and security of student records
• Data-entry and retrieval of student information
• Assist in administration of withdrawals / transfers / deferments and any other admissions-related services within the stipulated time frame.
• Oversee and monitor database-related functions and procedures to enhance the system.
• Advise and handle matters related to student visas and immigration.
• Prepare monthly statistical reports for transfers and withdrawals.
• Maintain and oversee filing and documentation related to Admissions Unit (e.g., withdrawals / completion / transfers).
• Assist to follow-up on pending documents for all new student applications.

Student Visa & Immigration Support

• Guide and assist parents with student visa and guardian visa application, including timelines, requirements, and documentation.
• Prepare, submit, and track student pass applications and immigration endorsement letters in coordination with MOE and relevant authorities.
• Ensure accurate, timely submission and follow-up with immigration and other government departments.
• Support Employment Pass application processes as directed by the Line Manager.
• Stay updated on immigration policies, escalate changes when necessary, and maintain secure filing of all visa-related documentation.

Expatriate & Regulatory Compliance

• Handle new and renewal applications for staff visas and related immigration processes.
• Assist in the preparation and renewal of school licenses and permits with agencies
• Maintain an internal registry of licenses and visa documentation with clear tracking and renewal timelines.
• Ensure all up-to-date licenses are displayed and comply with regulatory requirements.
• Liaise with external officials during audits, inspections, or site visits, ensuring readiness and documentation compliance.

Administration & Support

• Maintain accurate records and reports required by MOE and other government bodies.
• Assist with implementing regulatory updates and internal communications.
• Provide general administrative support and carry out other ad-hoc duties as assigned by the Line Manager.

Job Type: Full-time

Pay: RM2,000.00 - RM3,300.00 per month

Experience:

• Handling student's visa: 2 years (Preferred)

Work Location: In person